As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. Founded in 1899, the University of Washington School of Law is one of the nation's top public law schools; it also enjoys strong private support for leading programs in Asian Law, Global Health, Law & Technology, Tax, and Environmental Law. Located in William H. Gates Hall, a new state-of-the-art facility in vibrant Seattle, the School of Law is also home to the Gates Public Service Scholars program and the Barer Institute for Law and Global Human Services. The University of Washington School of Law is seeking a full time Director of Academic Services.The mission of the UW Law Registrar's Office is to provide excellent service and official information to students, faculty, staff, central administration and external constituencies. The Director of Academic Services provides leadership and management for all aspects of student registration, academic records, scheduling for the law school, coordination of special projects, administering exams, posting grades, and coordinating accreditation reports/data for the School of Law. This position serves in an advisory capacity to faculty, staff, and students on academic and student policy matters, providing guidance on best practices compliance with accrediting agencies and Federal Educational Rights and Privacy Act (FERPA).Reporting to the Associate Dean for Academic Administration, the Director of Academic Services oversees and coordinates instructional space assignments, curriculum management, and administration of examinations to all students. This position is expected to provide strategic planning and direction for the maintenance and enhancement of the academic information structure for the law school.The Director of Academic Services provides overall leadership and management of all aspects of student registration and recordkeeping, ensuring the integrity and confidentiality of student and institutional records, compliance with all relevant state and federal laws and regulations, and reporting to relevant institutional stakeholders and state bars. The Director works closely with the Associate Dean for Academic Administration and the Associate Dean of Students to implement academic planning and policy, and works collaboratively with the University Registrar and administration. This position is expected to participate in the development of University policies and procedures regarding student records and registration.RESPONSIBILITIES:Serves as Registrar for School of LawServes as the Registrar for the Law School, providing services to faculty and students including: course registration, tracking course permission information, transcript processing, grade processing, transfer credit evaluation, graduation audits and certification, lottery process for oversubscribed courses, certifications to relevant state bars for students seeking admission, and certifying graduates.Collaborates with the Associate Dean for Academic Administration to establish and disseminate the academic calendar, create and update all registration materials, coordinate class schedules, optimize room assignments, and ensure that all relevant IT systems reflect the calendar and online course catalog. Works closely with Technology Services to integrate the course catalog and registration process into the law school's web-based database.Oversees the creation, assembly, distribution and processing of quarterly registration information and acts as an advisor to students during the registration process.Serves as principal advisor to the Associate Dean of Academic Administration regarding interpretation and administration of University of Washington rules and procedures governing registration, grading and records, and privacy requirements under the FERPA. Serves as information resources for deans, faculty, staff and students regarding these matters.Coordinates the quarterly transfer of the UW Law Course Catalog into the University Time Schedule Construction Program and ensures accuracy of final product. This includes monitoring new courses and course changes approved by the law faculty.Oversees the scheduling of end-of-quarter examinations and anonymous examination processes. Monitors rescheduled examinations.Works with disabled students to provide instructional support and ADA accommodations.Audits student enrollments each term to ensure compliance with school policies. Communicates teaching assignments and schedule changes to HR/payroll team. Communicates with teaching assignments and quarterly schedules to instructors.Designates first year student sections prior to Orientation in accordance with the parameters set forth by the Associate Dean for Students.Establishes and administers processes and procedures for student records management, archiving, and destruction, in collaboration with the University Registrar and in compliance with all relevant regulations, policies, and standards for the maintenance, handling, and disposition of student and institutional records.Monitors student progress to ensure compliance with law school and accrediting bodies' policies. Provides and/or oversees provision of advice to students regarding graduation requirements, to include residency requirements, bar course-load selection, certificate requirements, and time management requirements for graduation.Strategic Planning and Policy DevelopmentEstablishes long-range policies and procedures for registration, examinations, and records, in accordance with University and American Bar Association/Association of American Law Schools guidelines.Develops procedures, together with the University Registrar's office, regarding on-line add/drop system, master course schedules, add/drop petitions, incomplete and "no report" grades, and grade change petitions.Advises Dean and leadership team on best practices in academic policy and procedures. Serves as a resource for law school and ABA policy, and standard operating procedures.Serves as an ex-officio member and provides advice and information to the Academic Standards Committee and Curriculum Committee.Data Management and AnalysisCoordinates, tabulates, and reviews detailed reports required by the American Bar Association, the Association of American Law Schools, U.S. News & World Report, and other accrediting bodies.Works with analysts from the University Office of Admissions and Records to compile and provide academic data for a variety of internal and external audiences.Provides upon-request data reporting and analysis to faculty and staff in the law school.Operations managementOversees Academic Services office annual operations budget.Manages up to two staff members responsible for registration of students, academic records, issuing transcripts, course curriculum proposals, exams administration, course material, and coordination of activities associated with archived academic records. Supervisory duties including hiring, performance management, training, discipline, merit and promotion recommendations.Implements technological improvements and updates, designs and optimizes Registrar's office functions in light of technological developments.Performs other duties as necessary.REQUIREMENTS:Bachelor's Degree in education administration, business administration, public policy, or related field;5 years of experience providing academic services at an institution of higher education;Meticulous attention to detail;Exceptional written, verbal, organizational and interpersonal skills;Demonstrated ability to work with diverse populations;Strong computer skills, with the ability to query campus databases, manipulate data, and create reports;Ability to work independently and professionally under the pressure of frequent deadlines in a fast-paced environment;Ability and willingness to adjust to changing priorities on very short notice as well as the ability to manage multiple projects with varying deadlines;Ability to collaborate across organizational boundaries; andAbility to maintain confidentiality and use discretion.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED:Extensive experience in academic administration, preferably in the law school setting;Knowledge of UW-specific computer application programs and pertinent databases;Knowledge of University of Washington processes and procedures and understanding of University rules and regulations.CONDITIONS OF EMPLOYMENT:Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.