Job Requisition Number: 27320. Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific 'groupings/clusters' of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.
Social Sciences, Arts & Humanities, UndergrAduate Studies, Organized Research Units REgion (SHARE) – is part of Berkeley Regional Services, within the division of the Vice Chancellor for Administration. Our mission at SHARE is simple. We aim to provide the Human Resources, Research Administration, Purchasing & Reimbursement services that departments and ORUs in our region require - in a timely and efficient manner, with minimal hand-offs and a culture of collaborative improvement.
We will work hard to establish relationships with you as well as processes and services that will create a productive environment in support of the university’s mission of excellence in teaching and research.
Timekeeping: •Communicates with department management the deadlines for approving time-sheets. •Analyzes reported time, ensuring compliance with bargaining unit agreements, university policies and employment laws. •Interprets transactional and other HR policies (e.g. vacation, leave of absence, disability, payroll, workers compensation, union contracts, timekeeping government regulations, withholding exemptions, et cetera), and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly. •Reviews Caltime timekeeping system data and makes adjustments as appropriate prior to electronic transmission according to the established pay cycles. •Processes and audits time-sheets. •Uses knowledge of department organization and chart of accounts to ensure accurate pay. •Makes entries in applicable systems including leave usage and leave without pay and payroll transfers. •Ensures compliance with applicable policies and laws regarding payroll and timekeeping.
Payroll Analysis: •With little supervision, provides analysis of moderate payroll projects. •Applies timekeeping and/or payroll concepts to perform complex analysis regarding pay processing adjustments, including retroactive pay, tax withholding, over-payments, and complex terminal pay issues. •Applies professional concepts in analyzing and reviewing department payroll actions appearing on over-payment/underpayment reports to determine processing errors. •Analyzes complex HR processes, data, systems and resource projects working directly with the HR Generalists and HR Partners. •Assists departments with questions concerning eligibility, enrollment, and payment issues. •Interprets pay policies (for example, vacation, leave of absence, disability, workers compensation, union contracts, government regulations) •Identifies and analyzes reconciliation of payroll liability accounts. •Provides background information to higher level Payroll Analysts for resolution. •Conducts payroll transfers to other departments and campuses. •Reviews and analyzes reports for discrepancies, and works with departments to make corrections. •Conducts system and process analysis to determine the need for further enhancements, finer distinctions and/or additional process/policy components. •Provides employees and department supervisors/managers with standard information regarding University policies, bargaining unit agreements. •Ensures best practices are followed in department and timekeeping/Payroll procedures. •Identifies risks and reports issues to management as appropriate.
General HR Support: •May assist HR professionals with advanced HR processes and procedures, such as coordinating worker’s compensation, FMLA, disability and other leaves of absences, administering life-cycle personnel actions such as probationary evaluations, new employee benefits enrollments, and other actions as assigned.•Advanced knowledge HR/payroll practices and procedures. •Skill in managing sensitive and confidential information regarding bargaining unit issues •Attention to detail and accuracy. •Interpersonal skills, service orientation, active listening skills and strong communication skills both verbal and written. •Working knowledge of many payroll processes, policies and procedures, knowledge of campus-specific computer application programs. •Advanced knowledge of HR processes for data entry into timekeeping and payroll systems. •Advanced knowledge of HR processes and procedures for maintenance and purging of timekeeping and payroll files. •Intermediate knowledge of benefits eligibility requirements. •Knowledge of common human capital management systems, timekeeping, payroll and HR application programs and software. •Possesses analytical, critical thinking, reasoning, judgement and decision-making skills. •Problem recognition, avoidance, and resolution skills especially in the areas of timekeeping and payroll. •Experience in analyzing and synthesizing large amounts of data for preparing sound and relevant proposals. •Organizational skills and ability to multi-task with demanding timeframes. •Ability to work rapidly and accurately under deadline pressure and frequent interruptions in a fast-paced, changing environment. •Ability to use discretion and maintain confidentiality.
Education/Training: •Bachelor's degree in related area and/or equivalent experience/training.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.