Coordinate and review all activities related to sponsored project submissions and efficient functioning for the Institute of Genetic Medicine as a unit. Will act as the final point of contact with departmental faculty and/or divisional budgetary staff toward the planning and development of budgets for submission with grants packages to various federal offices, private agencies/foundations, and commercial agencies. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University.
Specific Duties & Responsibilities
Responsible for reviewing and approving all sponsored project proposals, budgets, and reports forwarded from subordinate financial staff to the departmental office, or within a large unit within a department. Review is based upon accuracy, content, adherence to institutional, government, and other sponsor guidelines.
Review budget justification for appropriateness and completeness of content. Compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
Works with investigators and budgetary staff to improve phrasing or presentation
Reviews tables from scientific section if indicated to crosscheck against information presented in budget.
Assures IRB protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid.
Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions.
Coordinate submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates have been applied.
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
Responsible for tracking proposals and other documentation through signature/approval processes.
Advise faculty and staff on changes in sponsored research policies.
Design and implement system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
Design and implement web-based sponsored project application templates (e.g. NIH, Clinician Scientist, etc.) for use by faculty and staff.
Responsible for oversight, monitoring, and analysis of the deficit report. Facilitate corrections to accounts in question working across departments and school structure and outside agencies as required.
Assist with analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
Prepare individual and divisional faculty funding analysis for review by the chairman and administrator. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts.
Prepare and approve electronic budgets, budget changes, and expenditure transfers. Prepare and approve various paper and electronic forms such as journal vouchers, check deposits, and purchase orders.
May provide instruction and training for faculty and staff.
Demonstrate highly developed communication and interpersonal skills
Demonstrates the ability to represent the program effectively and professionally as the front line representative of the program.
Demonstrate flexibility and re-establish priorities and work plans to compensate for unanticipated changes in work volume to adequately meet departmental needs as deemed necessary by supervisor.
Consistently informs supervisor in a timely manner when difficult problems, unusual development or activities occur.
Demonstrates the ability to relate well and work with all levels of staff.
Demonstrates the ability to manage multiple projects simultaneously to meet deadlines.
Consistently uses discretion when discussing confidential matters.
Consistently participates in the development and implementation of office goals and objectives
Actively participates on problem-solving process based in comprehensive analysis of situations while demonstrating the use of a logical, reasoned, factual and systematic approach.
Consistently recognizes own limitations and seeks help from appropriate resources when needed.
Demonstrates ability to function appropriately and efficiently in dealing with unexpected or stressful situations and multiple interruptions. Utilizes constructive criticism and/or self-evaluation skills to improve own work performance or behavior. CLINICAL TRIALS:
Generates invoices for startups, milestones, per patient visits, and administrative fees; applies and monitors payments received against invoices
Post award invoicing and monitoring of all industry sponsored clinical trials
Pays study related expenses to internal and external vendors
Processes patient stipends and travel reimbursements
Closes study accounts in alignment with Clinical Trial Agreement (CTA) and the Prospective Reimbursement Analysis (PRA).
Utilizes and integrates data from multiple financial and clinical databases and software applications including: DrugDev and eClinicalGPS (Greenphire)
Communicate with Research Program Coordinator regularly to establish invoiceables
Attend meetings of pre-award discussions with sponsors, PIs, and Research Program coordinator
Bachelor’s degree required.
Four (4) years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Bachelor’s degree in finance, accounting or other related field required.
Special Knowledge, Skills, and Abilities
Knowledge of accounting and budgeting theory and practices.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Classified Title: Sr. Grants & Contracts Analyst Working Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $59,280 - $81,435/ commensurate with experience Employee group: Full Time Schedule: Monday-Friday; 8:30a.m - 5:00p.m / 37.5 Hrs/Wk Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002874-SOM Genetics Institute of Gen Medicine Personnel area: School of Medicine
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