USC Auxiliary Services, one of the largest divisions at The University of Southern California, is focused on making a difference for over 65,000 students, athletes, faculty, staff, and guests who visit our campuses each day. Through our innovative services, our six central business units (USC Bookstores, USC Hospitality, USC Housing, USC Transportation, the Radisson Hotel and the Los Angeles Memorial Coliseum and Sports Arena) collectively create the best USC experience for future leaders, scientists, filmmakers, engineers, and doctors alike. Auxiliary Services works tirelessly to welcome all visitors into the Trojan family and we are driven to succeed by our commitment to USCâs core values.
The Finance & Accounting team creates the framework for all financial activity for USC Auxiliary Services. Finance & Accounting maintains the fiscal integrity of all finances and works closely with the business units to insure proper controls, policies and procedures are in place to protect the assets of the University. We are a team of analytical thinkers, problem solvers and spirited Trojans. With a unit as large as Auxiliary Services, no task is too big, or too small, for our team!
We are seeking a Budget and Business Analyst to join our rapidly growing team.
Are you a whiz with numbers, incredibly organized, and an analytical guru? Then we want you! As our Budget and Business Analyst, you will ensure that all of our data is entered accurately and reconciled to the appropriate account. We will need your attention to detail and customer focus to help us continue to improve our processes and exceed the expectations of our students, faculty, and staff. Your enthusiasm and passion for our work will be help to drive the entire team!
Administer assigned budget(s), monitor actual income and expense and develop projections in order to authorize or extend financial commitments
Analyze current performance to plan; identify and research variances and trends, and bring to the attention of supervisor for discussion and resolution
Project future budget performance based on knowledge of assigned operations
Set u p and maintain accounts; reconcile account balances and activity to university financial records and initiate correcting entries
Prepare and submit financial reports as required and review for accuracy prior to distribution; troubleshoots problems, including research of pertinent facts and interact with appropriate university staff to achieve resolution; coordinate year-end financial transfer and closing activity
Determine when budget adjustments are required and prepare in accordance with university financial guidelines or agency requirements and restrictions
Assist in local planning of short- and long-term budgets by compiling and organizing data for use in forecasts
Provide information to staff and faculty regarding university financial policies and procedures; assist faculty and staff in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements
Serve as internal resource for contracts and grants; monitors grant account activity and balances to ensure adherence to agency restrictions
Advise faculty, researchers and staff regarding agency requirements and regulations
Coordinate the preparation of financial reports for submission to agencies or donors; act as liaison among researchers, Office of Contracts and Grants, Sponsored Projects Accounting, and other interested university offices
Coordinate purchasing activities and interface with vendors as required
Prepare ad hoc financial reports as requested
Partake in month-end closing, which consists of accrual accounting, analyzing variances to budget and projection, preparing financial reports
Forecast and report annual budget
Monitor, reconcile and report multiple project accounts and balance sheet accounts
Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
Bachelor's degree or combined experience/education as substitute
1 year of experience
Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting. Strong computer skills with use of automated spreadsheets.
Finance and accounting experience required with emphasis on P&L analysis
General ledger reconciliation experience
Solid Microsoft Excel experience, data migration to and from, and be comfortable with creating and maintaining worksheets containing advanced formulas
What We Prefer:
2 years of experience
University budget experience and knowledge of university financial systems
The Trojan Family Rewards:
We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families including:
Benefits: dental and vision plans, tuition assistance for our employees and their families, paid time off, flexible spending accounts, 2:1 retirement plan contributions, child care centers and up to $50,000 housing subsidy. And because we are a qualifying public service organization, you may qualify for Public Service Loan Forgiveness (PSLF) for educational loans. Donât believe us? Visit benefits.usc.edu.
Perks: discounts toÂ USCÂ sporting events,Â USCÂ Bookstores, wireless plans, travel, accommodations, and local entertainment.Â
Career Growth: We are the largest private employer in Los Angeles offering tremendous development opportunities in multiple fields and industries. The Trojan Network connects current and previous members of the Trojan family to create an endless professional network.
This support advocates work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans!
As an equal opportunity employer, USC values and promotes diversity and inclusion in the workplace. The work culture thrives on mutual respect, trust, and synergy amongst all of its members.
USC has great minds that transform the world with their talents and research. Will you be one? Join us!
Minimum Education:Bachelor's degreeCombined experience/education as substitute for minimum educationMinimum Experience:1 yearMinimum Field of Expertise:Business administration, accounting or related degree and budget experience includingknowledge of government and fund accounting. Strong computer skills with use ofautomated spreadsheets.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.