Rutgers, the State University of New Jersey is seeking an Administrative Coordinator II for the Office of Business and Finance at the School of Public Health. The Administrative Coordinator II performs a wide variety of administrative and operational support services for Facilities, Finance, and Information Technology (IT) Offices. The Administrative Coordinator II assists in the planning and support of various School-wide activities including procurement and classroom activities. This Position will be based in Piscataway but will require travel between School of Public Health campuses.
Develops time lines to monitor workflow; maintains accurate records of follow-up procedures and activities for all on-going administrative functions.
Provides ancillary support for School-wide activities and interacts with various Rutgers central support offices.
Assists with classroom and event planning, coordination and room configuration.
Provides a wide variety of support services for School-wide office relocations and renovations, including furniture set-up and minor installations.
Responsible for providing administrative, computing and staff support for the Department, including check deposits.
Executes assignments and tasks requiring information gathering and summarization, data entry/retrieval and informational system maintenance.
Screens calls and visitors and provides information in accordance with organizational policy.
Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.
Maintains absence-reporting records and assists in the maintenance of all scanned activity files and account databases.
Undertakes routine writing and editing assignments; generates correspondence and budgetary items for signature using DocuSign.
Processes all purchase requisition requests for Finance, Facilities, IT, and assists other Departments at the request of the Facilities or Business Manager.
Monitors invoice payment and closing of purchase orders for SPH School-wide and coordinates with the other administrative staff.
Serves as a liaison between the Department and Purchasing and Accounts Payable.
Minimum Education and Experience:
Bachelor's Degree in Public or Business Administration, Finance or Accounting.
One (1) year of administration experience in a government agency, university setting or a large business office.
Valid driver's license
Equivalent experience, education, and/or training may be substituted for the education
Required Knowledge, Skills, and Abilities:
Excellent customer service and organizational skills.
Demonstrated ability providing various types of building support.
Excellent verbal and written communication skills.
Proficient with Microsoft software (Word, Excel, Project and PowerPoint).
Demonstrated ability to work extended hours.
Ability to travel between campuses.
Physical Demands and Work Environment:
Must be able to lift or exert force up to 25 pounds.
Posting Number: 19ST2989
Location: Piscataway (RBHS)
Internal Number: 94332
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.