Requisition Number: 03024485 Final Filing Date: 08-22-2019 Closing Date: Payroll Title: ADMIN OFCR 3 Number of Positions: 1 Salary: $5,066.67-$10,175.00/MO Appointment Type: Career Appointment Description: 100% FTE, Fixed, Monday-Friday; 8:00am-5:00pm Overtime Eligible (FLSA): Exempt Union/HEERA Representation: This position is not represented by a collective bargaining unit
Department: VICE CHANCELLOR - RESEARCH - 061010 Department Description:
Location: Davis Allow Applicants to Attach: Resume Cover Letter References
Job Summary: Under direction of the Executive Director, Finance and Business Operation with a dotted reporting line to the Director, Human Resources, the Business & Personnel Officer (BPO) is responsible for directing the administrative, financial, human resources, and facility activities at TRACS (Teaching and Research Animal Care Services), CVS (Campus Veterinary Services) and IACUC (Institutional Animal Care and Committee) Office.
The BPO plays a key role in coordinating the development of short and long-range strategic business plans for the Animal Care Program. Systematically monitor and prioritize goals to achieve the mission and vision of the program. Develop and oversee the delivery of effective human resources programs and procedures in compliance with applicable laws, policies, regulations, and established best practices. Actively participate in the planning and enhancement of all business activities.
Responsible for program management and financial analyses; development of the internal and external recharge rate, contract negotiations with vendors and collaborators; contract processing and management. Provide direction to ensure integrity and quality of customer service within operations management; human resources and organizational management; collaboration with institutions and other strategic partners; and business development.
Utilize communication strategies to ensure effective information exchange between the department, the division, and the larger institution. Develop policies and procedures affecting a wide range of administrative activities; review and disseminate UC policy and procedure governing these activities. Coordinates grant proposals, and annual progress reports. Manages procurement cost controlling and rate setting. Represent the Animal Care Program in campus administrative matters.
Physical Demands: - Lift and carry materials weighing up to 30 lbs.
- Sit at a computer monitor for extended periods.
- Travel to and from UC Davis main Campus and other locations as required.
Work Environment: -Must be willing to perform assigned duties in BioSafety Level (BSL) 2 or 3 conditions where research animals may be naturally or experimentally infected with potentially hazardous diseases. This position is subject to Medical Surveillance procedures and review in accordance with Federal and State Laws and Regulations and University Policy.
-Employee shall participate in required preventative medical and medical monitoring programs which may include blood tests, immunizations, TB screening, Blood borne and Airborne Pathogen training, etc., and are provided to meet Federal, State, and University requirements.
-UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
-Animal Care employees are directly/indirectly engaged in the performance of work on Federal or State contracts & grants as well as periodically encountered controlled substances; and are expected to abide by the UC Policy on Substance Abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.
-Must be sensitive to humane animal welfare standards; must be willing to work outside standard 8-5 schedule as needed; must be sensitive to confidentiality.
-Valid CA driver's license
-Restricted vacation during evaluation and merit season (May-June) & fiscal close (June-July).
Background Check Required: Yes
Minimum Qualifications: Bachelor's degree (in a relevant discipline such as finance, accounting or business administration) or equivalent combination of education and experience providing leadership in a high-level administrative role within a large, complex research environment.
At least three years' experience managing functional areas of human resources including FMLA, employee relations, compensation, classification, performance management, etc, in a higher-Ed and/or union environment.
Experience and proven track record as an effective leader in the areas of human resources management, budget and financial management, facilities planning, and administration and technology management.
Management experience including leading a large department with a strong background in program management, finance and strategic and organizational management.
Strategic planning, analytical and program evaluation skills to provide sound recommendations, continually examine systems, and develop or revise to accommodate changing requirements.
Demonstrated experience analyzing and interpreting financial statements and reports; and high degree of quantitative and mathematical skill to collect and interpret data, establish fact bases and draw conclusions.
Experience applying knowledge of federal regulatory compliance in financial management/ accounting, personnel/payroll, project/program management, public relations and resource planning/risk management.
Project management skills to take complex, significant projects from conception to fruition in a timely and effective manner.
Interpersonal verbal and written communication skills to clearly and effectively interact with a diverse group of individuals to secure and/or provide information to clarify situations, resolve problems, and communicate policy decisions.
Experience in strategic financial planning and analysis to manage financial operations that include significant budgets.
Knowledgeable about regulations governing the protection of animal welfare, conflicts of interest, environmental health and safety, intellectual property, research safety, husbandry rate setting and other regulatory areas.
Supervisory experience and team building skills to recruit, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, and build effective service-oriented, team environment.
Experience leading a changing organization including building a team, developing initiatives and implementing improvements to drive the underlying strategy with great success.
Knowledge and skills to implement principles of performance management, multiculturalism and diversity with coaching skills to enhance staff contributions to the organization's mission.
Preferred Qualifications: Bachelor's Degree in Human Resources or an equivalent combination of education and experience.
Master's degree in Business Administration or an equivalent combination of education and experience.
Proven record of accomplishment in a successful academic research organization. Knowledge on rate setting within NIH standards.
Skills to analyze and evaluate information and situations; consider cause and effect relationships in decision-making; synthesize ideas and integrate information; investigate and identify root causes of issues and to effectively assess short-term and long-term implications of changes to processes and systems.
Experience leading business-process improvement, organizational-change initiatives, and information-systems implementations.
Knowledge, and experience in the principles and practices of business management to effectively and ethically manage and oversee a complex academic operation in the areas of, space and facility requirements, information technology, and teaching/research laboratory needs.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.