Job Purpose Towson University is accepting applications for a Commencement & Programs Specialist to provide administrative support for events, projects, and initiatives within the Office of the Provost and Division of Academic Affairs. Responsible for supporting events and programs that directly impact faculty relations, faculty development, and Academic Affairs initiatives. Includes assessment of outcomes and making recommendations for future events in alignment with divisional goals and priorities. Events include but are not limited to Commencement, Convocation, January Teaching Conference, TU4U, Retired Faculty Brunch, and the Promotion, Tenure, Reappointment, and Merit (PTRM) Workshop. Shared governance bodies and other committees supported by this position include Academic Senate, TU American Association of University Professors (AAUP)/Faculty Association, Towson University Retired Faculty Association (TURFA), Office of Undergraduate Research & Creative Inquiry, and the Mid-Atlantic CIO Forum.
Coordinates operational tasks relating to Commencement planning and logistics of ceremonies. Serves on the CORE Commencement Committee, provides administrative support to the following areas: commencement volunteer program, appeals, logistics/preparation of material and supply transport, invoice completion, parking pass distribution, and coordination with third party vendors for photography, musician contracts, accessibility, accommodations, and special circumstances. Schedules meetings for CORE Committee, monitors the commencement email account, and updates and maintains commencement planning manual and task timeline. Supports Chair of Academic Senate and President of TU AAUP/Faculty Association. Coordinates Senate and Senate Executive Committee meetings in conjunction with Senate leadership. Updates all Senate webpages and SharePoint site. Facilitates communication between the Senate and the Office of the Provost/other departments. Edits and distributes monthly meeting agenda and collects supporting materials. Maintains and posts the rosters of the Academic Senate and its committees and assists with campus-wide elections for Academic Senate and AAUP. In conjunction with the TURFA Executive Board, assists with event planning correspondence, communication, website, membership processes, and budget. Serves as a liaison between TURFA and other university entities. Supports Undergraduate Research & Creative Inquiry Committee. Tracks and processes undergraduate research applications and grant and award distribution. Supports planning of the Student Research & Creative Inquiry Forum and other events. Supports the Office of the Provost Diversity and Inclusion as well as other initiatives and events. Performs administrative tasks, monitors budgets for events; and completes event tasks such as event themes, locations, catering, agendas, and other activities such as generating meeting agendas and notes; and distributes event materials in a timely and efficient fashion. Coordinates scholarship activities of the Mid-Atlantic CIO Forum. Organizes undergraduate student application process including marketing to eligible students and to appropriate faculty/staff, collects scholarship submissions, serves on scholarship selection committee, sends thank yous and provides other needed support.
One year of experience in administrative staff work.
Outstanding presentation and interpersonal communication skills.
Ability to act with the highest level of professionalism, and confidentiality.
Excellent time management.
Record of developing and maintaining strong and productive relationships with key constituents and audiences.
Demonstrated ability to successfully manage high volume of work and multiple priorities.
History of working independently as well as part of a team.
Proficient with Microsoft Office Suite (Word, Excel, etc.) and other technologies such as Office 365 and Google.
Knowledge of Salesforce
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
A Criminal Background Investigation is required for the hired candidate and the results may impact employment.
Salary and Benefits $37,157 annually and full University benefits that include annual leave, up to 14 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. Applicants with TU or USM service may receive salary credit.To learn more about our benefits, click here. This position will be open for a minimum of 14 days. Cover letter and resume are requested, but not required.
Internal Number: 190000J3
About Towson University
The largest comprehensive university in the Baltimore area, Towson University is nationally recognized for its excellent programs in the arts and sciences, communications, business, health professions, education, fine arts and computer information systems. Located in suburban Towson, eight miles north of Baltimore, our beautifully landscaped, 328-acre setting offers a pleasant environment for study and a diverse campus life, as well as easy access to a wealth of university and community resources. Towson University's educational experience branches out to off-campus locations throughout Maryland, including a number of online options. Our many interdisciplinary partnerships with public and private organizations throughout Maryland provide opportunities for research, internships and jobs. Towson University is a founding member of the Coalition of Urban and Metropolitan Universities (CUMU).