Job Requisition Number: 27449. Berkeley Regional Services (BRS) is comprised of six (6) 'service regions' that provide local high-quality administrative support to their groupings of schools, colleges and departments. Central Berkeley Regional Services (BRS) provides centrally supported services to the Berkeley campus and to the Regions in the area of On-boarding activities for new campus employees. Visas support and Records Management. BRS is committed to developing a culture in which employees are actively engaged in the work, mission, and vision of the organization and of UC Berkeley.
•Monitor, respond and close out ServiceNow task and/or case. •Ensure Timely response to ServiceNow Tickets •Create personnel files – audit hiring documents for accuracy and completeness to ensure UC policy, State and Federal regulations are met. •Print and file miscellaneous personnel documents. •Respond to requests from internal clients and external UC campuses. •Coordinate and Manage New Hire, Rehire, Form I-9 and Miscellaneous Documents. •Ensure new hire and rehire folders are in a secure file system •File miscellaneous documents from file cabinet into personnel file •Maintain and periodically audit file system for accurate alpha sort. •Manage annual Purge of Form I-9 files in separate filing system in accordance with Federal regulations and UCOP Records Retention requirements. •Coordinate and manage shifting of Files and Form I-9 for incoming transfers/ departments. •Develop and maintain a purge schedule for all separated employees personnel files for destruction according to UCOP Retention Manual requirement.
Lead Records Management Team: •Lead the UHS accreditation •Manage and respond to Subpoena request. •Process E-Verify. •Lead the annual purge process. •Assist mass onboarding sessions. •Lead the Purge for separated employee personnel files. •Lead the Purge for Form I-9. •Store and schedule for destruction according to UCOP. •Retention Manual requirement.•Clear understanding and experience working with Form I-9 regulations. •Familiarity and experience working with USCIS Everify. •Clear written and verbal communications. •Attention to detail. •Ability to accurately alphabetize and file. •Superb organizational and time management skills. •Proficiency in MS Office. •Ability to lift 30lbs. •Applies knowledge of confidentiality and record retention policies to employment files and data. •Basic computer skills. •Easily adaptable to work environment. This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.