As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The University of Washington's Office of Human Subjects Division within the Office of Research, has an outstanding opportunity for a full time Document Manager based at UW Tower.This recruitment is open to UW Office of Research employees only.The Document Manager (DM) manages and is responsible for all aspects of the documents owned by the Human Subjects Division (HSD), including: identification, evaluation, and prioritization of document needs; writing content; managing and coordinating document implementation; management and continued development of a SharePoint document library; and (in most cases) the production of documents. The DM is responsible for the materials that are essential and fundamental components of the UW's Human Research Protection Program, which oversees the rights, and welfare of participants in UW-conducted research. These materials are required by the federal regulations that govern human subject research. "Documents" comprise hundreds of items such as Standard Operating Procedures (SOPs), policies, guidance, templates, forms, interactive tools, worksheets, and checklists for use by UW researchers and research staff, HSD staff, UW Institutional Review Board (IRB) members, other UW compliance offices, and the public. They are in a variety of formats (e.g., Word, PDF, Visio, PowerPoint, Excel, html webpages). They are made available to users primarily through electronic methods such as website postings, SharePoint document libraries, and computer servers. The documents are used for multiple purposes: work tools for HSD staff and IRB members; interpretation and guidance about ethical and regulatory issues; education and training of HSD staff, IRB members, and researchers in highly specialized regulatory and ethical topics; fulfillment of federal regulatory requirements; and information for participants in UW research.RESPONSIBILITIES:Content creationUse independent judgement to determine and develop materials to address specific needs, topics, and goals. Write new and revised materials, using consistent style and formatting across documents. Do independent research as needed such as interpreting national regulations and finding guidance prepared by national agencies, or contacting offices similar to HSD at other large U.S. research institutions. Obtain input and feedback, using judgment and priorities to determine whether and how to incorporate it. Publication of the completed materials may be the responsibility of the Document Manager or others at HSD, depending on the nature of the materials (e.g. a Word document versus a PDF document containing "hide-show" programming).Ongoing problem and needs assessmentThe DM will develop approaches and methods for ongoing identification, evaluate, and prioritization of the need for new or revised materials to address regulatory requirements, gaps, and enhancements. Actively and frequently: (1) solicit input from user groups; (2) seek out communications and materials from federal regulators and national interest groups; and (3) manage questions, problems, and requests related to documents. In addition, establish and manage a regular review-and-revision cycle for existing materials that draws upon the expertise of others at HSD as well as the Document Manager. Revision includes consideration of content but also style and organization of information to optimize comprehension, using initiative to develop and maintain expertise in these considerations. Evaluate and prioritize. Work collaboratively other UW compliance offices in situations where the new or revised policies or procedures intersect with the work of other UW compliance offices.Manage and coordinate document implementationIdentify and manage the impact of new and revised materials on other documents, the HSD and Office of Research websites, the Zipline e-application system, and processes. Identify any needs for communication, education and training, and change management; initiate and manage actions by HSD management and team leaders to coordinate the development and timing of communication, education and training, and change management activities.Document management systemComplete, manage and use independent judgement to enhance a partially implemented SharePoint-based Document Library system for materials creation, revision, and access. Independently develop and manage ongoing methods to evaluate and improve the usability of the system for the end users.Audit participationProvide the primary support to the HSD Director in preparing for and managing audits from national regulatory agencies. This includes the ability to quickly create or revise documents before the audit conclusion to address perceived gaps and thereby potentially prevent or ameliorate an audit finding. Post-audit: If necessary, participate with HSD management in preparing a Corrective Action Plan to send to auditors.REQUIREMENTS:Bachelor's degree (advanced degree strongly preferred) in a field involving human subjects research, ethics, or scholarly research.A minimum of four years work experience that provided familiarity with research ethics and methodologies. A minimum of two years work experience must include: human subjects review/oversight; interaction with human subjects as a research staff person; or any position involving the application of complex regulatory systems to individuals and work activities.Outstanding demonstrated ability to communicate information clearly and succinctly in written form.In-depth and detailed demonstration of knowledge of and experience with federal human subjects regulations.Demonstrated excellent attention to detail.Experience and expertise with a wide variety of computer document formats (e.g., Word, PDF, Visio).Almost all duties require extensive reading on a computer screen, and the ability to easily switch back and forth between screens to obtain and synthesize information.The qualities of the successful candidate will include most or all of the following: (1) comfort with making judgment calls in ambiguous situations; (2) highly organized at tracking and prioritizing work; (3) outstanding attention to detail; (4) ability to write and speak in concise, accurate, and intelligible manner; (5) ability to work independently with minimal supervision; (6) analytical and problem-solving skills; (6) diplomatic and professional interpersonal skills; and (8) ability to work well as part of a group. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED:A Master's Degree in a field that requires scholarly research.CIP (Certified IRB Professional) credential.Experience conducting research as a researcher or research staff.CONDITIONS OF EMPLOYMENT:A standard open-plan office environment. HSD occupies parts of two floors in the UW Tower, a high-rise office building on the edge of campus. Some weekend and evening work may be required (at home or on campus), due to work volume. The UW does not provide employees with free parking; parking is available at the Tower for a fee, and subsidized transit passes are available. Some work schedule flexibility is available and encouraged. Working from home is also available on a limited basis and within certain scheduling constraints.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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