UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.UW Medicine Records management Services has an outstanding opportunity for a full time RECORDS ANALYST 2.Under the direct supervision of the Records Center Manager, the Records Analyst 2 (Accessions Analyst) is responsible for implementing the mission and goals of the UW Medicine Records Management Services program. The Analyst is responsible for: records analysis and the assignment of Disposition Authority Numbers (DANs); data entry into the records management software system (Versatile Enterprise); and client communications and interactions. The Analyst is also responsible for the RMS control files, the assignment of record groups, and the upkeep of the Master Group Index. RESPONSIBILITIES:Representing Records Management Services to UW Medicine staff; acting as first contact for questions, advice, and referrals; providing accurate and timely advice to clients regarding retention schedules and records management strategies, file plans, accessions, dispositions, and other RMS procedures; conducting onsite consultations with clients, as needed; coordinating, assigning, and updating the client ticketing system (Request Tracker); Coordinating, implementing, and documenting the accessions process; updating and ensuring the accuracy of the Accession Register; entering, editing, and auditing data in Versatile Enterprise (VE) in an accurate and timely manner; reviewing, editing, and running VE reports; maintaining documentation regarding data entry decisions and analysis; completing other duties, as assigned, relating to the use and implementation of VE, including dispositions, accessions, and the Online Records Center (ORC); Ensuring that office operations manuals are up-to-date and accurate; collaborating with other analysts to develop and create job aids, records management forms, training materials, and other documentation; maintaining and updating the records management control files and file inventories; coordinating, updating, and auditing office registers and logs, including the access list and the records authority/coordinator lists; updating and posting to the UW Medicine Records Management Services intranet page; updating and maintaining the Master Group Index (MGI);Serving as backup to Records Center activities; performing special projects and other tasks as assigned.REQUIREMENTS:Bachelor's Degree and two years of records analysis experience. Additional qualifying experience may be substituted, year-for-year, for required education.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED:Master's Degree in Information Management or related field Records Management certification2 years' experience with clinical research grants (post award) CONDITIONS OF EMPLOYMENT:Must be able to transport and lift boxes of up to 40 lbs
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.