The Department of Anesthesiology is an academic department at Columbia University Irving Medical Center focused on clinical, education, and research priorities with over 100 full-time faculty members and 140 trainees. Reporting to the Vice Chair for Finance & Chief Financial Officer with responsibility to the Department Administrator, the Assistant Grants & Contracts Manager supports the Grants & Contracts Manager with the administration of grants, sponsored projects, clinical trials and internal departmental grants. This position provides the candidate with the opportunity to contribute to the department's priorities and learn about academic medicine by working closely with the Department's Principal Investigators (PIs) and finance and administration team.
Assists with the preparation of government and non-government grant budgets and the preparation and submission of materials for grants administration
Reviews grants for accuracy and completeness
Clarifies issues related to submissions or expenditures with funding agencies
Processes and reviews grants with the Sponsored Projects Administration (SPA) and Sponsored Projects Finance (SPF) offices
Coordinates Clinical Trials reimbursements to Department as applicable
Reconciles and updates ARC sponsored funding accounts
Reviews changes from NIH and other funding agencies for policy changes and keeps up-to-date with regulations
Informs PI's of changes affecting current or new submissions
Ensures PI's request and submit no-cost grant extensions, renewals and progress reports on time
Assists with the completion of financial status reports at the end of each budget year including preparation of reconciliation statements for funding agencies
Processes purchase orders, P-card orders and reviews ARC payments relating to grants
Assists the Vice Chair for Finance and Financial Analyst in preparation of monthly reports on grant/contract revenues and expenses
Performs other duties as assigned
Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.
Detailed knowledge of spreadsheets and word processing applications essential.
Strong analytical, organizational and interpersonal skills required.
NIH grants administration experience required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502131
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.