Berkeley Lab's Projects and Infrastructure Modernization (PIM) Division has an opening for an Administrator. This position will support the Projects and Construction Office (PCO) at large. Under limited direction, this position will develop, manage and coordinate a broad range of specialized operational, business services and administrative support. This position will be filled at the Administrator or Senior Administrator level, dependent on experience.
What You Will Do:
Expediently and effectively provide oversight for the coordination of specialized administrative activities and information.
Review and triage Director's incoming correspondence, determine their significance, and plan for distribution and response.
Take a lead role in all aspects of the PIM Division's travel arrangements and expense reimbursements.
Create and compile high-quality briefing materials, meeting agendas, talking points, etc. to prepare the PIM Division Director to manage his/her activities in an organized manner.
Consult with the PIM Division Director, Operations Deputy and other PIM leadership as necessary to generate meeting materials.
Participate as a member of the PIM Division in strategic planning activities to meet program and business/operational needs for the department and the Lab.
Serve as prime internal consultant and external spokesperson on all matters involving administration and business services for the division. Interface with a wide variety of internal and external resources including Facilities Division, Finance, Human Resources, Environmental Health & Safety (EH&S), Laboratory Directorate, senior management, and other governmental agencies.
Oversee the full range of event coordination services for external reviews, program and division reviews, operational seminars, conferences and high-level meetings.
Manage Performance Review process. Use high level of discretion in confidential information to meet institutional goals and initiatives on time and within budget.
Serve as PIM Division Timekeeper by ensuring that employee time is entered and approved prior to the sweep for each reporting period.
What is Required:
A minimum of 4 years of substantial operational, program management, or administrative knowledge and experience.
Valid CA driver's license.
Substantial experience independently handling the full spectrum of complex travel and calendar arrangements for senior leaders in a fast-paced environment.
Experience successfully interfacing with high level officials in organizations such as the Department of Energy's Office of Science, University officials and delegates, or similar.
Experience effectively analyzing, utilizing and improving administrative and/or organizational processes.
Ability to appropriately follow, analyze, and interpret policies and procedures of particular governing institutions (i.e., Department of Energy, UC Berkeley and LBNL) with respect to employment, procurement, equipment inventory, travel, space, contracts and grants, and intra-university transactions (IUTs).
Demonstrated ability to manage multiple deadlines, priorities and personnel while using excellent judgment in managing daily activities, including scheduling and calendar management, handling of urgent matters, computer issues, etc.
Extensive knowledge of policies, procedures and practices in operational areas of responsibility such as travel, procurement, personnel, event coordination and document preparation and submission.
Ability to edit a variety of operational and management documents for grammar, syntax, style, and clarity.
Advanced proficiency with Mac and PC and associated software including ability to word process rapidly and accurately, e-mail, create and maintain spreadsheets and computer graphics. Knowledge of MS Office is essential.
What is Required for the Senior Administrator level:
Bachelor's degree and at least 2 years related and significant experience in support of an executive office, or an equivalent combination of education and experience.
Additional Desired Qualifications:
Thorough understanding of Laboratory Travel Policy.
Ability to work occasional nights, weekends or holidays if needed.
Knowledge of Lawrence Berkeley National Laboratory and/or University of California policies and procedures.
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on August 30, 2019.
This is a full-time career appointment, exempt (monthly paid) from overtime pay.
Classification will depend upon the applicant's level of skills, knowledge, and abilities.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 87948
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.