ADMINISTRATIVE ASSISTANT IV - PATHOLOGY & LABORATORY MEDICINE - PROVIDENT Job Number: 00123639
Job Posting: Aug 13, 2019, 1:47:46 PM Closing Date: Aug 28, 2019, 4:59:00 AM Full-time Shift Start Time: 8:00 A.M. Shift End Time: 4:00 P.M.
Collective Bargaining Unit: RWDSU Local 200 Admin Assistants BHSRWDSU Local 200 Admin Assistants BHS Posting Salary: $25.916
Organization: Health and Hospital Systems
Job SummaryRWDSU LOCAL 200
Performs highly specialized and administrative and secretarial work for department head. Prepares reports and memoranda including conclusions and recommendations for solution of administrative problems. Issues and interprets departmental policies and procedures. Directs new personnel in expected standards of performance.
Interprets policy decisions to personnel and acts in an advisory capacity in the formation and enactment of new administrative policies and procedures.
Coordinates collection and preparation of reports for the department. Examines, checks and verifies reports and statistics for completeness and accuracy before submission for signature to department head. Schedules preparation of reports by various department divisions.
Composes and types correspondence. Controls the necessary distribution of incoming correspondence. Assigns personnel to take necessary action concerning response to inquiries.
May take and transcribe dictation of correspondence, memoranda reports.
Maintains established department policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.
Drafts correspondence, reports, memoranda, special projects, technical papers and related material for department staff as requested.
Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures.
Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
Receives, handles, and transfers phone calls and messages within the department promptly and courteously.
Takes and transcribes dictation of a highly confidential nature.
Prepares memoranda and other materials for staff and for business meetings.
Processes and maintains confidential information such as staff personnel files.
Collects information needed by supervisor for conferences and reports.
Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
Attends meetings as required.
Performs other related duties as assigned or requested.
High School Diploma or GED is required(must provide proof at time of interview)
Three (3) years of experience providing administrative support to a member of middle or upper management, or for multiple managers, or multiple departments is required
Two (2) years of experience scheduling meetings or other multi participant activities is required
Prior experience gathering and tracking departmental information and maintaining departmental reports is required
Prior experience coordinating and tracking short term projects within the department is required
Experience managing email and written communication is required
Intermediate proficiency with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook is required(candidate may be required to test for proficiency)
Knowledge Skills Abilities and Other Characteristics
Thorough knowledge of the principles and techniques of office practices and procedures. Accurate judgement in making decisions, reorganizing established precedents and in meeting new problems.
Knowledge and proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Competency in performing highly specialized administrative work independently including the composition of letters, memoranda and reports.
Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups.
Strong customer service and empathy skills.
Demonstrates good computer and typing skills.
Demonstrate good phone and email etiquette skills with strong response times.
Demonstrate analytical and organizational, problem-solving, critical thinking, time management and conflict resolution skills.
Demonstrate management and leadership skills.
Strong mathematical and statistical skills for generating reports.
Demonstrate attention to detail, accuracy and precision.
Skill in planning, developing and completing assignments without direction.
Ability to utilize standard office equipment.
Ability to prioritize, plan, and organize projects and tasks.
Ability to multi-task and meet deadlines in a fast paced and stressful environment.
Ability to adhere to department policies and standards utilizing best practices.
Ability to maintain a professional demeanor and composure when challenged.
Ability to function autonomously and as a team member in a multidisciplinary team.
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must :
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER
Internal Number: 238660
About Cook County Health & Hospitals System
ABOUT COOK COUNTY HEALTH AND HOSPITALS SYSTEM
The Cook County Health & Hospitals System’s mission is to deliver integrated health services with dignity and respect regardless of a patient’s ability to pay; foster partnerships with other health providers and communities to enhance the health of the public; and advocate for policies that promote the physical, mental and social wellbeing of the people of Cook County.
CCHHS is comprised of two hospitals, John H. Stroger, Jr. Hospital and Provident Hospital, a robust network of more than a dozen community health centers, the Ruth M. Rothstein CORE Center, the Community Triage Center, the Cook County Department of Public Health, Cermak Health Services, which provides health care to individuals at the Cook County Jail and the Juvenile Temporary Detention Center, and CountyCare, a Medicaid managed care health plan.
The system cares for more than 300,000 patients each year and its physicians are experts in their fields, committed to providing their patients with comprehensive, compassionate and cutting-edge care. Today, CCHHS is transforming the provision of health care in Cook County by promoting community-based primary and preventive care, growing an innovative, collaborative health plan and enhancing the patient experience.