The Sr. Contract Officer III (SL-3) purpose is to procure services for the hospital at a reasonable cost and in a timely manner to ensure that patient care is not compromised, while adhering to the mandatory requirements of the New York State Finance Laws as well as SUNY and Stony Brook University Hospital policies and procedures.
Duties of a Sr. Contract Officer III may include the following but are not limited to: (Actual duties will be determined by area or division of assignment and to be clarified by a Performance Program established by the Assistant Director.)
The Sr. Contract Officer III must be able to work independently with minimal direction from their supervisor. They will interact with all levels of hospital staff including physicians, clinicians, department heads and administrators from every hospital department to seek information about detailed specifications, justifications, vendor performance expectations and to relay status updates.
The Sr. Contract Officer III will also interact with government officials in the Office of General Services, officials in the SUNY Administration Offices, attorneys in the Office of NYS Attorney General, and auditors in the Office of the State Comptroller, and the state's Minority and Women Owned Business Enterprises Offices as needed to complete their procurements.
Will also interact with vendors, for negotiation of terms and conditions, pricing, coordination of services and bid debriefings.
May have extensive interactions with SUNY Counsel in the review of contracts that must be sent to the Office of the NYS Attorney General for approval.
Must follow strict moral and ethical behavior as a NYS Public Officer, as fully described in the Public Officer's Law. Bids and Requests for Proposals will be conducted with the utmost integrity and confidentiality while following the required processes.
This discretion also extends to confidentiality as it pertains to the hospital budget, proposed projects or clinical endeavors that are not public knowledge. Works with the Attorney General or other State or Federal (HIPAA or Medicaid/Medicare investigations) and auditors as requested.
Skills and Qualifications:
The individual must possess excellent verbal, writing, reading, problem solving, attention to detail, and analytical skills necessary to negotiate contract terms, resolve obstacles and develop contractual language that will meet all regulatory requirements.
Develop, negotiate and administer formal contractual agreements for hospital-required services, software and equipment maintenance, space leases and other categorical services in accordance with New York State Finance Laws and SUNY regulations in a timely, thorough and accurate manner. These agreements may have a value of anywhere from small dollar (thousands) to complex larger dollar (millions), depending upon the project.
Develop, solicit and award sealed bids and requests for proposals (RFPs) for services. Interact with department heads for project planning, development and composition of bid specifications, research vendors (RFIs), development of evaluation criteria, provide guidance and instructions to RFP evaluation committees and to department personnel in the general preparation of requisitions.
Must be a highly organized and motivated procurement professional, with excellent time management and multitasking abilities.
Coordinate and communicate with the appropriate government offices to facilitate the efficient and timely processing of contractual agreements. This task requires constant monitoring of the status of outstanding contracts, being prepared, knowledgeable and having the ability to craft language to respond to AG legal issues, and/or compose responses to questions asked by OSC auditors in Albany.
A sense of urgency is required for this position. Accumulate and analyze data statistics on procurement transactions.
Work with MWBE Coordinator/Manager to maximize purchases from NYS Certified Minority and Woman owned firms under the MWBE program as well as the Service Disabled Veteran Owned Business (SDVOB) initiative.
Incumbent may be assigned other duties as needed for the operations of the Purchasing Department.
Bachelor's degree in Business Administration, Healthcare Administration or similar.
Minimum of four years of purchasing experience in a large complex institutional agency or corporation.
Master of Business Administration degree or comparable Master Degree preferred.
Demonstrated knowledge of hospital and clinical staff service functions.
Familiarity with Lawson is a plus.
Experience with procurement for a government agency preferably a New York State government owned agency.
Prior institutional or hospital purchasing experience.
Experience reading and editing contracts/legal documents.
Primary work location for this position is our Ronkonkoma office.
This position will remain posted until filled or for 90 days max.
An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
This function/position has been designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at email@example.com .
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police
Official Job Title: TH Senior Staff Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: University Hospital Purchasing Department-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30AM to 5:00PM Pass Days: Sat, Sun
Posting Start Date: Aug 16, 2019
Posting End Date: Nov 15, 2019, 4:59:00 AM
Salary: Commensurate with experience
Salary Grade: SL3
Internal Number: 1903019
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.