POSITION DESCRIPTION Position Title: Orchestra Personnel Manager Status:
Full-Time (52-weeks/yr), Exempt
Reports To: Director of Artistic Operations:
The Orchestra Personnel Manager functions in a human resource capacity regarding orchestra personnel, including administration of the Collective Bargaining Agreement (CBA), preparing payroll, scheduling contract musicians, hiring substitute and extra musicians, coordinating auditions, addressing musician personnel issues and serving as liaison between musicians and the Music Director, guest artists and administrative staff. This position serves as an integral member of the Artistic Operations staff, contributing to the creation of exceptional symphonic music presentations and patron experiences.
Ensure that all musician activities are executed in compliance with the CBA; ensure musician compliance with personnel policies as stated in the CBA; staff negotiating and orchestra committee meetings as assigned
Understand and adhere to all budgets and instrumentations related to orchestra personnel; prepare musician payroll and ensure timely resolution of any concerns
Issue individual musician contracts, calculating salary and tenure increases each year; track special provisions; distribute and collect contracts by appropriate deadlines; manage tenure review process; maintain personnel records and provide appropriate information to the Director of Artistic Operations
Distribute the season calendar and weekly orchestra schedule; distribute information regarding rehearsal orders, service locations, instrumentations and dress; prepare musician rosters and hire needed substitute and extra musicians; communicate information to music library and stage crew
Administer leave requests from musicians; develop and maintain system for tracking attendance in OPAS, leave, relief, rotation and performance assignments
Consult String Principals and Music Director as needed regarding seating assignments and implement in a timely manner
Manage all auditions for open Core positions, Substitute auditions, Review auditions; assemble audition committees prepare national advertisements, compile audition requirements, coordinate candidate registration and oversee audition process.
Manage all orchestra rehearsals and concerts, including timekeeping of services relating to start and end times and intermissions including notifying conductors of time constraints; parking assignments; works with production manager ensure proper working conditions for the musicians
Facilitate communication between Music Director, Executive Director, Union, Orchestra Committee, Musician Board Members and individual musicians; post, distribute and announce information and changes as they occur; be available to musicians and staff, responding to voicemail and email in a timely manner
Ensure proper handling of orchestra disciplinary issues in compliance with the CBA and in coordination with the Executive Director, Music Director and Director of Artistic Operations
Administer Unemployment Benefits and verify employment status for third parties as necessary
Coordinate orchestra travel for run-out and tour services, including transportation, room assignments, itineraries and organization of per diem payments
Represent the orchestra at venues in the event administrative personnel are delayed or absent
Perform other duties as requested, assigned or needed Qualifications:
Bachelor’s degree in music with a minimum of three years experience in orchestra personnel management or as a member of a professional symphony orchestra
Superior communication, management and interpersonal skills
Highly self-motivated and goal oriented with a keen attention to detail
Possess strong personal integrity with the ability to handle sensitive and confidential information
Must have a positive attitude, be able to work as part of a high-functioning team, possess a passion for symphonic music, a strong desire to connect it with our community and an understanding of and sensitivity to the needs of orchestra musicians, guest artists and conductors
Certificates and Licenses Required: This position requires a valid Florida Driver’s License with a clean driving record and personal transportation.
Other Skills and Abilities: This position requiresfacility in the use of computer programs such as Google, Word, Excel, Outlook and a commitment to become fluent in OPAS. Knowledge of classical music, artists and the ability to read music preferred.
Physical and Vision Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific physical abilities required by this job include the ability to walk, stand, and move agilely in venues and production spaces; ability to talk and hear; ability to lift and carry up to 25lbs.; ability to drive a car. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Equal Employment Opportunity: It is the policy of the Orlando Philharmonic Orchestra to employ the most qualified person available for a job. This policy recognizes individual differences and the specific demands of each position. The OPO has a firm commitment to extend equal opportunity for employment and promotion to all people without regard age, race, creed, color, disability, marital status, sex, national origin, ancestry, sexual orientation, arrest of conviction record, military service or any other characteristic prohibited by law except where a bona fide occupational qualification precludes employment
Salary and Benefits
The Orchestra Personnel Manager position is a, benefits-eligible position. Annual salary is $35K to $40K, commensurate with experience and qualifications. OPO offers medical and vision insurance (100% of employee premium covered by employer), paid vacation, personal days, and sick leave.
Send resume, cover letter, and salary expectations by Friday August 23, 2019 to:
About the Orlando Philharmonic Orchestra
Celebrating its 27th Anniversary Season in 2019-20, the Orlando Philharmonic Orchestra (www.orlandophil.org) is led by Music Director Eric Jacobsen and composed of accomplished musicians from around the world. The Philharmonic annually presents more than 120 live performances of classical, popular, and chamber music in venues across Central Florida. Known for its artistic excellence and community collaboration, the Philharmonic reaches more than 70,000 children, youth and families annually through its Young People’s Concerts, Symphony Storytime Series, the Notes in Your Neighborhood program, and free outdoor community concerts.
The Philharmonic owns and operates The Plaza Live, a multi-use venue with a 900-seat theater that also houses the orchestra’s administrative offices and rehearsal space. As a resident company of the Dr. Phillips Center for the Performing Arts, the Philharmonic will perform its primary subscription series concerts in Steinmetz Hall when it opens in 2020.