Under the direction of the Supervisor of Receiving and Rapid Cataloging (RRC), the Principal Receiving Assistant (PRA) performs a wide range of library tasks, primarily assisting with maintaining the effective flow and execution of all monographs received in Acquisitions in all languages except Chinese, Japanese and Korean and in all formats (books, music scores, film, CDs, microform, maps, etc.). The PRA is also responsible for assisting staff in clearing vendor invoices for payment, updating and overlaying bibliographic records, searching and inputting records for monographic materials received as gifts, from exchange and cooperative Acquisitions programs and government documents.Â The PRA has responsibility for guaranteeing that problems encountered when receiving library materials including identification of duplicate and damaged items are referred immediately to the Monographic Orders/Approvals unit for resolution. The PRA will also work with the Principal Orders Assistant to identify patron requested materials so they can be processed immediately upon receipt.
Assists the Supervisor of Receiving and Rapid Cataloging in organizing and delegating the daily workflow for staff (up to 8 FTE), which includes the following tasks (50%):
Identify correct order record for monographic piece- in-hand by searching library databases (OLE, OCLC/WorldCat, etc.) and match bibliographic information including, author, title, imprint, date, edition, volume, etc.
Search OCLC for appropriate bibliographic records, exporting from OCLC, and importing into OLE.
Interpret bibliographic records and assess the copy level to determine if the material can be finished in Acquisitions based on Rapid Cataloging Criteria.Â Â
Update the OLE bibliographic record, the holdings status and the item record
Route pieces to Shelf Preparation or the Cataloging as appropriate
Check for and follow special processing instructions.
Clear invoices and forward to Payments for processing.Â
Sort and unpack mail and shipments
Refer serials and monographs to bibliographers
Participate in record maintenance including updating holdings and itemsÂ
Process withdrawal of bound and unbound periodicals from the library collection
Create preliminary bibliographic records for serials and periodicals which are new to the collection.
Receiving high-priority and high profile materials, which could include special collections and archival items (10%)
Assists with training and management of students including hiring, training, payroll, and performance management. (15% )
Assists in communicating with Monographic Orders to resolve complex problems pertaining to returns (5%)
Provides advanced-level support for the Head of Acquisitions and the Receiving and Rapid Cataloging Supervisor for special projects (5%)
Assists in providing daily quality control for materials sent to Cataloging and Shelf-preparation and in conjunction with the Principal Orders Assistant helps maintain bibliographer referral room (5%)
Participates in maintenance of the Acquisitions Web pages and provides general computer-related support (5%)
Processing statistics (2%)
Participating in training classes offered by the University. (2%)
Attending section, department and library-wide meetings. (1%)
Communicate effectively and with influence
Exhibit resilience and optimize resources
Celebrate Diversity & Inclusion
Display Courage & Conviction
Display Emotional Intelligence
Education, Experience, and Certifications:
High school diploma or equivalent required; bachelorâ™s degree preferred.
Reading knowledge of at least one European foreign language (for example: French, Spanish, Italian, Danish etc.) strongly preferred.
Related library experience, or an equivalent combination of position-related education and experience required.
Previous supervisory experience preferred
Ability to communicate effectively in English, both orally and in writing required.
Ability to work independently, interpret complex instructions, recognize and act in accordance with departmental priorities, and exercise discretion in the execution of all duties required.
Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, staff, faculty, students and others required.
Ability to identify priorities required.
Ability to use and to learn a range of position-related software, web-based applications, and library systems required.
Ability to recognize and resolve or refer problems required.
Ability to work effectively with supervision and as a part of a team required.
Willingness and ability to follow procedures and policies required.
Ability to sustain strong attention to detail over long stretches of time required.
Ability to multitask and handle frequent interruptions required.
Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology required.
Experience searching in various bibliographic databases preferred.Â
Knowledge of MARC or other cataloging standard preferred.
Technical Knowledge or Skills:
Knowledge of Microsoft Excel and Word
Ability to learn a range of position-related software applications required
Working knowledge of Microsoft Office and Google Drive required.
Working Conditions and Physical Requirements (if applicable):
Ability to bend, crouch, or stoop.
Ability to push/pull loaded book carts.
Ability to carry or lift loads of up to 49 lbs.
Ability to push and pull full book trucks.
Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.
Ability to sit for 4 hours or more.
Ability to use computers extensively for 4 hours or more.
Ability to make repetitive wrist, hand, or finger movements.
Ability to operate equipment necessary to perform job.
Effective audio-visual discrimination and perception.
Ability to Use Standard Work Station Equipment.
Ability to Use Standard Office Equipment.
NOTE:Â When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
$17.28 â“ $25.30
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06199
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