1) The Contracts Manager is responsible for administering and coordinating proposals, awards, incoming subawards, clinical trial agreements, corporate sponsored research agreements, and other contract types as needed, for support of research, training, and other sponsored activities at The University of Chicago from external funding provided by various sources - federal; non-profit; for-profit; pharmaceutical companies and other non-federal biomedical sponsors; and governmental non-federal sources, including foreign entities.Â Â Â
2) The individual in this position is responsible for pre-award and non-financial post-award activities for all sponsored projects for the University departments and units assigned to the position; the individual is a member of a Team and must contribute to the team effort, as needed, which might involve assisting colleagues to ensure timely campus service.Â
3) The individual in this position has contact with individuals at companies and institutions regarding all agreement/contract types; the individual has contact with faculty and administrative staff at the University; and on occasions with staff of the federal government, non-federal sponsors and other organizations.Â
4) Negotiates acceptable terms and conditions in accordance with the specific primary funding sponsors' provisions, University's policies applicable to sponsored projects; partner institution's/organization's input; input from the University's principal investigators, administrators and central administration.
5) Monitor post-award activities, such as requests for supplemental funding; requests for extension of the period of performance for sponsored projects; obtaining sponsor approvals for major changes to project workscope or major changes to anticipated expenditures, etc.Â
6) Review binding contractual terms in applications and assist faculty and administrative staff in the preparation of applications for compliance with sponsor and institutional policies, procedures, guidelines and regulations.
7) Transmit proposals and other documents, including report submission, using various sponsorsâ™ systems â“ federal and non-federal.
8) Confirm appropriate evidence of approvals that commitments made in proposals can be honored, to help protect the University from harm and potential claims that might arise against the University from work done under a sponsored agreement.
1) This position requires rapid proficiency in the AURA-GRANTS web-application system; incumbents are expected to review and process proposals, awards, and other grant and contract activity within AURA-GRANTS.Â Â Â
2) Work independently with a high degree of initiative.
3) Work on multiple projects simultaneously, set priorities, and meet deadlines.
4) Direct contact with faculty and administrative staff at the University, and close collaboration with all staff within the office of University Research Administration (URA).Â
5) Customer service is a high priority of the office and civility and professionalism are required at all times.
6) Work with various sponsor electronic systems.Â Â
7) Strong computer skills including word processing database management, and spreadsheet skills.Â Â
8) Good negotiation skills.Â Â
9) Manage detail-oriented workload.Â Â
10) Organize and prioritize workload during high-pressure, high-volume workload periods.Â Â
11) Exercise sound judgment, discretion, and tact.Â Â
12) Ability to manage stress.Â Â
13) Excellent verbal and written communication skills.Â Â
14) Communicate in writing.
15) Communicate orally.
16) Develop and manage interpersonal relationships.
18) Work effectively and collegially with little supervision or as member of a team.
1) Ability to review and processes information within a computerized web system (AURA) throughout most of the work-day.Â Â
2) Some travel.Â Â Â
3) Ability to work with frequent interruptions.Â
4) Ability to sit for 4 hours or more.
5) Ability to use computers extensively for 4 hours or more.
6) Ability to travel to various on-campus locations.
7) Ability to Use Standard Office Equipment.
1) Bachelorâ™s degree in a business or Liberal Arts field.
1) â‹Some legal or paralegal work experience.
2) A minimum of two years of contract experience.
3) Proficiency with spreadsheet and word processing software.
4) A minimum of three years of experience working with sponsored research administration in an academic environment.
5) Experience with sponsored research administration especially electronic, in university environment.
6) Experience with FAS, Business objects, and accounting principles, clinical trial agreements, corporate sponsored research agreements, confidentiality agreements, data use agreements, federal research contracts (including the Federal Acquisition Regulations) federal and non-federal pre and post-award policies and University allowable cost policies.
2) Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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About University of Chicago
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