1) The Post-Award Grant Specialist is responsible for identifying and re-mediating deviations from established account management expectations.
2) The individual in this position is responsible for assisting with the oversight of day-to-day sponsored program activities for an assigned portfolio of faculty researchers that will primarily involve financial management of a faculty memberâ™s sponsored research funding.Â
3) Work directly with PIs or their delegates to facilitate management of grant activities.Â
4) Management includes expenditure and budget reviews, audit of invoices and billings, monitoring accounts and preparing financial reports and projections for grants and other sponsored agreements.Â
5) Notify PIs of availability of funds while assisting and advising faculty in financial and project activities by implementing fiscal reporting process.Â
6) Meet established account management expectations, identify deviations and resolve problems.Â
7) Prepare monthly, quarterly and/or yearly reports as necessary.
8) Interact with participants, external entities, sponsors, faculty, and other University of Chicago offices including departmental staff and central research administration staff to gather relevant information for the operation management of the sponsored project portfolio.
9) Assist in training personnel who report to the PI on research administration operational policies and procedures.Â
10) Work with pre-award staff to follow projects from the pre-award stage to the post-award stage.Â
11) Assist with answering key operational questions on behalf of the PI.
12) Participate in multi-disciplinary projects related to goals of Post-Award Services in a very dynamic environment.Â
13) Make decisions independently with minimal supervision.Â
14) Coordinate with faculty by organizing risk analysis sessions and conduct statistical analysis of data.Â
15) Track project timelines, ensure follow-up, and provide timely reports to PIs and sponsors with proactive support of award management.Â
16) Work with faculty and administration from multiple universities, organize projects and execute them independently.Â
17) Work with faculty to develop plan for account management, assisting with technical reporting as needed.Â
18) Assist with maintaining compliance for Animal and Human Subjects protocols and regulatory policies by being aware of and advising others of policy and procedures, and by facilitating any tracking or training requirements.Â
19) Assist central pre-award staff as needed with support in the preparation of grant proposals, including gathering and organizing necessary information from faculty across the University of Chicago and other institutions, writing and coordinating letters of support, and providing other information as required.
20) Implement actions to proactively avoid problems with accounts.Â
21) Manage all close-out activities for sponsored projects, coordinating efforts between the PI, department/unit, and Sponsor.Â
22) Manage and/or coordinate project transfers and closeouts when a faculty member leaves the University.Â
23) Communicate and collaborate with university departments/units to facilitate smooth transition throughout the full life cycle.
24) This individual is a member of a Team and must contribute to the team effort, as needed, which will involve assisting colleagues to ensure timely service to departments, units, and sponsors, as needed and to perform back-up duties during staff vacations or sick leaves.
1) Successful candidates will be analytical, proactive, solution-oriented, possess exceptional communication skills.
2) Work with various sponsor electronic systems.
3) Rapid proficiency in the use of University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments, Business Objects and a high level of proficiency in Excel.
4) Strong computer skills including word processing, database management and spreadsheet skills.
5) Interpret sponsor guidelines and regulations to ensure accurate response.
6) Incumbents are expected to review Sponsor guidelines and process or manage awards in compliance with University and sponsor policies, and assist with other grant and contract activity; escalate issues accordingly within the office of University Research Administration.
7) Customer service is a high priority of the office and civility and professionalism are required at-all- times.
8) Excellent verbal and written communication skills.
9) Develop and manage interpersonal relationships.
10) Good Negotiation skills
11) Willingness to learn new skills, take on new challenges, and the ability to effectively interact and collaborate with all levels of university administrators and faculty members.Â
12) Work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions.
Working Conditions and Physical Requirements
1) Interpret and summarize financial data.
2) Make decisions independently that will have downstream impacts on the management of sponsored projects.
3) Manage detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume workload periods and to manage stress.
6) Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
1) Sit for 4 hours or more.
2) Use computers extensively for 4 hours or more.
3) Travel to various on-campus locations on a daily basis.
4) Use standard office equipment.
5) Occasional travel.
1) Bachelor's degree in a business or Liberal Arts field.
1) Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
2) A minimum three years of experience working with sponsored research administration in an academic environment.
3) Relevant experience interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting.
4) Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
5) High level of proficiency with Excel.
6) Knowledge of and experience with National Laboratories.
7) Business Objects experience.
8) Experience with University of Chicago systems such as AURA, FAS, ACCTS/PETS, GEMS and Workday.
2) Cover Letter
3) Reference Contact Information
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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