Montclair State University (MSU), a public research institution, receives annual sponsored research project awards totaling $12 million, funded by the federal government, the state of New Jersey, the MSU Foundation, and private sponsors.Â There are currently 220 active grants, a figure that is expected to grow over the next several years.
The Director of Grants Accounting is responsible for managing post-award financial data, support, and regulatory compliance including analyses and reporting to sponsors and other stakeholders in the grants community.Â The Director supervises and leads a staff of four (4), and serves as the liaison to the grants community for post-award financial services, i.e. to principal investigators, project directors, deans and their staffs, the Office of Research and Sponsored Programs (OSRP) staff, and other stakeholders. Â
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Financial Reporting & Compliance
Serves as MSU liaison to external agencies and internal administrative offices to ensure compliance with federal, state, and university regulations and policies governing grants and contracts.
Oversees the monthly reconciliation of grant subsystems to the general ledger. Provides financial reports and reporting tools to investigators and departments as needed to assist in award oversight.
Invoices sponsors, monitors and collects outstanding accounts receivable.Â
Oversees timely close-out activity including residual account transfers. Reviews all journal entries related to grant accounts, cost transfer, detailed schedules, fund and account reconciliations, and any other related information.
Oversees and approves the creation of the annual Schedule of Expenditures of Federal Awards and State Assistance.
Reviews and approves all grant setups; assures the accuracy of grant demographics; and maintains a process and system to assure the quality and accuracy of data.
Develops and maintains the Facilities & Administrative (F&A) rate proposals/calculations and distributions; and (when applicable) a federally-approved fringe benefits rate.
Ensures the timely and accurate financial reporting and billing of projects to sponsors, and the timely draws of federal funds.
Collaborates with ORSP and the MSU Foundation staff to correctly characterize each award as a gift or grant, and provides ongoing financial reporting related to each grant.
Serves as the Lead on all audits of sponsored projects, including but not limited to the annual Single Audit, sponsor reviews and desk audits; assists the auditors with data requests and reports.
Manages the Effort Certification process for grant-funded PIs, including ensuring compliance with applicable federal regulations and other sponsor requirements.
Prepares the annual HERD survey in collaboration with the Director of ORSP.
Keeps the grants community apprised of changes in procedures, policies, and regulations affecting fiscal management and compliance.
Composes and publishes advisories to inform principal investigators (PIs) regarding data postings, systems updates, F&A rates, effort certification releases and due dates, year- end processes, status of requested salary reallocations, staffing changes, training sessions, and any other pertinent content to support the community.
Delivers exceptional support services by building and maintaining strong relationships, including regular meetings with PIs and through timely and effective troubleshooting as needs arise.
Leadership and Training
Remains current on federal and state regulations and best practices by self-learning, membership in professional organizations such as NCURA, and collaboration with other professionals.
Recommends and provides professional development opportunities to staff regarding accounting, customer service standards, applicable technologies, and relevant laws/regulations.
Provides guidance and direction to staff regarding the terms and requirements of each award, applicable regulations and policies, the allowability of costs, and other related areas of grants accounting.
Collaborates with ORSP to create and deliver presentations at welcome sessions for new PIs.
Provides training to members of the grants community regarding post-award processes, policies, standards, and regulations governing the financial management of grants.
System Management & Implementation
Provides functional support for the Grants module in the Workday financial system, which will âœgo liveâ in January 2020 followed by a period of stabilization.
Leverages PeopleSoft & Workday Financial System Technology by reviewing grant-related transactions in the general ledger and making appropriate adjustments when needed.
Manages supporting tables within the finance system for grant accounting and initiates updates as needed.
Utilizes reporting tools to generate financial reports, validate salary information, labor distribution/redistribution and effort reporting requirements.
Receives and ensures resolution of helpdesk tickets as first level support for the grants module.
Provides end user training/guidance in one on one and group settings.
Monitors and resolves grants module workflow issues.
Performs other duties as assigned.
The above statements reflect the general detail considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.
Bachelorâ™s degree from an accredited university or college
Minimum 10 years accounting supervisory experience
Knowledge of OMB Uniform Guidance
Demonstrated ability to understand, interpret, communicate and apply relevant research laws and regulations, particularly with regard to Federal administrative, fiscal and programmatic issues
Strong analytical, organizational and communication skills
Ability to use good judgment and interact effectively with various levels of administration
Able to work in demanding/fast paced environment
Intermediate technical skillsets in Excel, Microsoft Word and system generation of reports
Strong project management skillsÂ
A commitment to a culture of customer service
Degree in Accounting, Finance, or business related field
Significant experience in performing relevant grants accounting and reporting tasks
Minimum 4 years of work experience in a grants accounting role
Minimum 7 years of relevant post-award administration of federal research grants
Relevant experience in performing post-award accounting for State grants and contracts
Knowledge of NSF grants policies, federal draw systems, and research.gov
F&A rate proposal preparation and negotiations using both short and long forms
Hands-on experience using the grants module in major ERP systems such as People Soft or Workday
In-depth knowledge of restricted / grant funds accounting and reporting principles, including but not limited to: billing and revenue recognition; federal sponsored award regulations; costing issues, such as matching/cost share; cost transfers; service centers and effort reporting
Knowledge of cost sharing/matching and billing plans
Demonstrated ability to manage numerous workflows and tasks simultaneously
Ability to leverage reporting tools in an integrated system environment
Expertise in working within a multi-faceted integrated Finance/Human Resource/Student Systems
Membership in the National Council of University Research Administrators (NCURA) or the Society of Research Administrators International (SRA)
Organizational Marketing Statement:
With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, Montclair State is a designated R2 Research Doctoral University by the Carnegie Classification of Institutions of Higher Education.
Located 12 miles west of New York City on a 252-acre suburban campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, the University offers a comprehensive undergraduate curriculum with a global focus; a broad variety of superior graduate programs through the doctoral level; and a highly productive, dedicated and diverse faculty and student body.
The University’s 11 colleges and schools offer more than 300 undergraduate and graduate majors, minors, concentrations and certificate programs, and with more than 120 student organizations and 18 NCAA Division III athletic teams for men and women, Montclair State offers its students a comprehensive college experience.
Montclair State University is an Equal Opportunity/Affi...rmative Action institution with a strong commitment to diversity. Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/