The Grant Coordinator for Sponsored Programs will assist in coordinating and managing sponsored grants in both the pre-award and post-award phase, ensuring compliance with funder and College policies. The Grant Coordinator will keep apprised of changing federal and state regulations regarding grants, developing and/or updating policies and procedures. This includes conflict of interest, research ethics, and effort certification, and records retention. The Grant Coordinator will assist the Director in submitting proposals to extramural funders. This includes researching potential funding sources both governmental and private; arranging and coordinating meetings, preparing certain components of grant applications; reviewing and editing grant proposals and budgets; monitoring project tasks; serving as a liaison between faculty/staff and the Business Office; and helping to prepare or review grant reports submitted to funders. The position requires strong interpersonal and communication skills in order to exchange information with internal and external constituents of the College and may have a distinct impact upon the College's reputation and operations.
Pre-Award Proposal Development (55%): oActively and regularly research federal, state, and private grant opportunities, exercising independent judgment in evaluating whether they are a good fit for the College. oDisseminate relevant grant opportunities to appropriate faculty and administrators. oWork collaboratively with various college offices (Business Office, Provost's Office, Deans, Office of Institutional Advancement, etc.) and external partners to gather information needed for grant applications. oSeek internal approvals for proposal submissions. oWork with faculty/staff to prepare and/or proof-read grant proposals and budgets. oInterpret grant guidelines to determine whether the grant application meets all sponsor requirements. oAssist PI to upload proposal materials to online application systems such as Research.gov and grants.gov. oAssist the Director in planning and offering grant workshops to campus constituents.
Post-Award Support (30%): oMeet with faculty/staff to review the grant agreement, terms and conditions, reporting period, including effort certification and responsible conduct of research. oAssist PI with development of work plan. oFacilitate the implementation of grant projects by scheduling regular check-in meetings with the PI to monitor progress in meeting project milestones and the appropriate expenditure of grant funds. oOrganize grant files, including external grant applications, track grant report deadlines, reviewing all reports before submission to the funder. oAssist with annual audit and agency audit, as needed. oAssist the Director in updating grant policies.
Maintain compliance with federal regulations and College and sponsor policies and requirements (10%): oMaintain records on and have an awareness of current and changing federally mandated policies and procedures related to grant administration, updating the Office of Sponsored Programs website accordingly.
Perform other related job duties as assigned (5%).
Willingness to travel 5-8 days annually
Education / Experience:
Bachelor's degree or equivalent in English, Journalism, Political Science, Public Administration, a research discipline or other appropriate field. Candidates with three years of progressively responsible experience working in a sponsored programs office are highly desirable.
Working knowledge of federal government compliance requirements as contained in documents such as the Uniform Guidance. This position requires a basic understanding on how to interpret federal cost allocation principles in order to ensure that federal grant funds are appropriately used.
Grant accounting and/or basic accounting skills.
Competencies / Skills:
Proficient in using electronic research administration application software such as Grants.gov and Research.gov and web-based applications for document sharing, uploading, storing, and organizing documents.
Knowledge of grant writing resources, including online foundation directories, SPINPlus, and grants.gov, etc.
Knowledge of priorities, procedures, and the policies of key funding agencies such as the National Science Foundation, National Institutes of Health, Health Resources and Services Administration, U.S. Department of Education, and the National Endowment for the Humanities are also an asset
Demonstrated record of working with faculty across disciplines (nursing, pharmacy, humanities, natural, and social sciences) to secure and administer grants
Superior writing and editing skills
Strong organizational and analytical skills
Effective interpersonal and communication skills
Attention to detail
Ability to work under pressure, manage multiple projects, and meet deadlines/goals
Strong quantitative skills and comfort working with complex budgets
Excellent computer proficiency and experience with spreadsheets and databases
An understanding of the liberal arts college environment is an asset
Ability to interpret and ability technical rules, regulations, and guidelines
Ability to maintain a high level of confidentiality when working with sensitive information
Supervision of Employees:
Physical and Mental Demands:
Normal sitting, standing, and walking throughout the course of the day.
Periods of extended computer usage.
Requires dexterity and computer skills
Ability to manage multiple tasks within a very busy environment
Maintain a high level of confidentiality
Maintain a professional attitude and demeanor in difficult situations
35 hours per week, 12 months per year
It is the policy of St. John Fisher College to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.
The College does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
Internal Number: 1719
About St. John Fisher College
St. John Fisher College is an independent, liberal arts institution in the Catholic tradition of American higher education. The College emphasizes liberal learning for students in traditional academic disciplines, as well as for those in more directly career-oriented fields. We are committed to enriching the work, teaching and life experiences for all faculty and staff, in support of the College’s mission. Human Resources is dedicated to providing high quality service with a true sense of personal value for all faculty, staff and their families and consistently meeting or exceeding expectations in all human capital disciplines. Mission: St. John Fisher College is a collaborative community dedicated to teaching, learning, and scholarship in a student-centered educational environment. The College is guided by its liberal arts tradition and its Catholic heritage, as expressed in the motto of its founders, the Basilian Fathers: “teach me goodness, discipline, and knowledge.” Fisher engages individuals in lives of intellectual inquiry, professional integrity, and civic responsibility, where diversity and service to others are valued and practiced.