Classification: Student Services Professional III Department Name: Education Job Number: MB2019-PA2558 Status: Open Until Filled Priority Screening Date: 09/22/2019 Recruitment Status: Apply today! Application Screening Begins: September 23, 2019.
Position Description: Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (www.csumb.edu) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.
As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.
Under the general supervision of the Dean of the College of Education; the Academic Advisor/Special Programs Coordinator (AA/SPC) advises, interviews, and counsels students; makes determinations regarding student eligibility for the Liberal Studies Bachelor's degree and future degree programs; contributes to the planning and implementation of the major(s) and minor(s); coordinates advising across College of Education programs in the Liberal Studies (LS), Human Development and Family Studies (HDFS), and Education & Leadership (E&L) departments; exercises judgment and utilizes knowledge and expertise to recommend solutions to problems and changes in program policies and procedures. Also acts as a spokesperson regarding campus administrative policies, University and major requirements, matriculation policies, course and program pathways, and California State Credentialing requirements.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Provides information, advice, and assistance to students in individual and group sessions regarding specific requirements for College of Education special academic programs and pathways such as the Teacher Pathway and Integrated Teacher Education Programs, and pathways and requirements for admissions to E&L Department integrated and post baccalaureate credential programs.
Responsible for providing academic advising for students enrolled in remote CSUMB's Teacher Pathway programs to ensure that students achieve timely completion of undergraduate degrees that lead to teaching credential, and integrated degree/credential programs.
Utilizes knowledge and skills in interviewing and counseling techniques when working with students on, for example, their academic progress toward degree or degree/credential. Guides students in creation of two year and four year plans. Provides students with information on creating meaningful educational plans. Case-manage and monitor students' academic progress toward degree completion and graduation.
Reviews academic students' coursework to exercise judgment to determine eligibility for the granting of College of Education undergraduate degrees and admissions to E&L credential programs. Assesses candidates' status towards meeting all degree requirements, and credential requirements when appropriate.
Provides analyses and evaluations of all student coursework for the Elementary Subject Matter (ESM) CSET Waiver to verify successful completion of requirements to meet standards of California Teacher Credentialing (CTC) Subject Matter Requirements. Conducts analysis of transcripts and courses, including community college courses when relevant, and coordinates documentation of ESMCSET waiver with credential analysts in the Department of Education and Leadership for authorized CTC approval. Conducts student advising sessions relevant to the ESM application when necessary.
Collaborates with other departments, colleges, and campus-wide advising efforts, and with student support services in the retention of students, e.g., academic probation and at-risk students.
Participates in campus-wide advisor trainings and workshops, and participates in student support services staff meetings, as deemed appropriate by the Dean of the College of Education in consultation with the Director of the Center for Advising, Career and Student Success.
Participates in electronic note keeping (i.e., Insight software) that aligns with practices implemented by CSUMB's Student Support Services personnel.
Evaluates existing services and student needs by attending and participating in CSUMB meetings and collaborative meetings with partner institutions.
Evaluates and makes recommendations existing services and student needs by attending and offsite workshops and conferences.
Coordinates COE Academic Advising in collaboration with central advising academic advising staff.
Coordinates with administrative staff in the planning and implementation of special programs offered by the College of Education, such as the Teacher Pathway Program and the ITEPs, and any new special programs offered by departments within the College of Education (COE), in collaboration with Department Chairs, and other relevant Program Coordinators.
Provides information and assistance to faculty and works with administrative staff regarding specific requirements for College of Education (COE) Special Programs such as the Teacher Pathway and Integrated Teacher Education Programs, and pathways and requirements for admission to E&L Department integrated and post baccalaureate credential programs.
Plans, develops and implements COE Special Program goals and services, and where appropriate, ensures that goals and services are in accordance with grant requirements.
Plans and coordinates data collection and analysis to monitor special program impact and effectiveness as well as support mandated accreditation-related data collection, analysis, and reporting.
Collaborates with partner institutions in the planning, delivery, and evaluation of collaborative programs such as the Teacher Pathway Program (TPP).
Coordinates with appropriate units within the University in the development of programs and services to meet the goals of COE Special Programs.
Collaborates with E&L, HDFS, and LS Department Chairs and administrative staff in preparing annual COE Special Programs budgets and administer and expenditures.
Develop and maintain partnerships and communications with community groups, community-based organizations, Monterey County Office of Education, and applicable agencies, school districts, community colleges, and non-profit organizations supporting the COE Special Programs to provide educational opportunities and academic pathways to students in CSUMB's Tri-County service area.
Establishes and maintains effective and positive professional relationships and communications in order to work collaboratively with COE program related faculty and staff, other Colleges and units at CSUMB, and partner community colleges.
Provides work direction to assigned student assistants.
Coordinates with COE Faculty Program Coordinators and E&L Credential student services staff (E&L admissions and credential analyst).
Participates in the governance of the LS, HDFS, and Education & Leadership Department, as appropriate.
PROGRAMDATAANDCURRICULARANALYSIS, COORDINATIONANDMAINTENANCE OF STUDENTRECORDS, COURSEENROLLMENTANDREGISTRATION:
Coordinates an Academic Advising Center for the LS and E&L Departments. Maintains students' advising files, transcripts and records; maintaining strict confidentiality. Manages the collection, compilation and dissemination of information about majors, special programs such as the Teacher Pathway Programs and the Integrated Teacher Education programs (ITEPs), as well as minors, programs and services in the College of Education.
Coordinates with Academic and Student Services units on campus to monitor and maintain accurate and up-to-date student admissions, enrollment, and records for COE special programs.
Coordinates curricular and student record analysis for the Elementary Subject Matter CSET Waiver program by reviewing transcripts and courses, and coordinating with credential analysts in the Department of Education and Leadership for authorized CTC approval.
Coordinates with program faculty to conduct curricular analyses to ensure delivery of efficient and effective program that meets state accreditation standards.
Consults with Department Chair, COE Faculty Program Coordinators, and Administrative Support Coordinator (ASC) regarding course scheduling.
Coordinates course enrollment and registration with Department Chair and ASC, and CSUMB Advising Center director and staff for new and continuing students.
STUDENTRECRUITMENT, OUTREACH, ANDORIENTATION:
Coordinates with College of Education programs' outreach, advising, and evaluation procedures with campus outreach efforts and orientation events on campus and in the community. Serves as a spokesperson during outreach efforts and orientation events. Collaborates with other campus-wide advising, recruiting, and orientation efforts.
Participates in advisement related activities and meetings, Orientation/Registration, University outreach efforts, and representing College of Education programs at major fairs, preview days and open house, as well as relevant statewide and national conferences and/or regional meetings.
Facilitates the transfer of prospective students among postsecondary institutions, including community colleges, by effective outreach and advising, and through the articulation of courses and requirements. Works cooperatively with community colleges to ensure that subject matter coursework at feeder campuses is aligned with the Content Specifications for California Teaching Credentials and articulated with coursework in the program.
Assists faculty and supports students in the Liberal Studies (and relevant major) Proseminar course(s) by providing an overview of the LS (or any other teacher pathway-affiliated) major requirements and pathways.
Maintains and updates the Advising and Program related information on the College and department websites, and other multimedia and social networking sites (e.g., Facebook) for special academic programs in the COE.
Performs other job-related duties and special projects as assigned.
Knowledge, Skills and Abilities: Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the disability services in higher education; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of CSUMB. Working knowledge of student services programs outside the program to which immediately assigned.
Ability to: analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions at on and off campus locations; and establish and maintain cooperative working relationships with a variety of individuals.
Minimum Qualifications: Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related.
Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A masters degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.
Preferred Qualifications: Masters degree in College Counseling, Student Affairs, or related field; or California Preliminary Multiple Subjects Teaching Credential; or Preliminary Education Specialist Preliminary Teaching Credential; and/or public school teaching experience. Second language fluency English/Spanish.
Technical fluency with Insightsoftware, Microsoft Office Professional Suite; Google G-Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft/ Common Management System or equivalent Student, HR and Financial information systems; Access; Hyperion or equivalent reporting tools; intranet drives; and internet browsers.
Special Conditions of Employment: SPECIALCONDITIONS OF EMPLOYMENT & POSITIONDESIGNATIONS:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards).
This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the Universitys liability coverage.
Evenings and/or weekend work is required.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.
Compensation and Benefits: POSITIONINFORMATION:
Type of Appointment: Probationary, Full-Time
Collective Bargaining Unit: R04 Academic Support Unit
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year (pro-rated). For more information, visit CSU Benefits R04. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
CSUMB is a smoke and tobacco-free campus.
CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
Internal Number: 1599468
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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