Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Records Assistant, Office of the Registrar - Georgetown University Law Center
Georgetown Law. Tradition. Innovation. A superb faculty, hundreds of course offerings -- and all of this just steps away from the Capitol and Supreme Court. Georgetown Law is an exceptional institution in an enviable location. Students come here from all over the world to study international or tax law, environmental or health care law (just a few of our specialties). They come here for our top-ranked clinics. Most of all, they come because this is the place where theory and practice meet. At Georgetown, students learn the law in the place where laws are made.
The Records Assistant shares responsibility with the Academic Records Team for processing certifications - for example, bar and other academic certifications for students and alumni; certifying student attendance and degrees within the guidelines set by the Family Educational Rights and Privacy Act (FERPA). Reporting to the Manager of Academic Records, the Records Assistant has duties that include but are not limited to:
In accordance with Law Center directives and policies, handles certifications and letters which are completed, signed, and embossed with the corporate seal of the University without the further review of the Assistant Dean and Registrar, deans, or authorized Law Center personnel; and secures written approvals from the Ethics Counsel on certifications involving character and fitness disclosures.
Handles all inquiries and/or certifications from external individual, including investigators, and responds in accordance with FERPA regulations and Law Center policies and procedures; and serves as the point of contact for all subpoenas; and prepares all relevant documents for review by the Assistant Dean and Registrar, prior to referral to the University' s Office of General Counsel.
Acts as a resource to current students and alumni by providing information about deadlines and requirements for State bar applications; and maintains a searchable certifications database for the office that will organize all certifications requests and speed up response time to questions regarding the status of requests.
Manages and updates the internal record of all students with character and fitness notes (Watchlist) in support of office's certification responsibilities, in a timely manner.
Meets strict and often competing certification deadlines.
At least 3 years of continuous work experience in a demanding environment requiring demonstrated multitasking and organizational skills - preference for work experience in higher education or customer service
Professional and even demeanor with ability to negotiate positive outcomes in the midst of highly stressful situations
Ability to communicate well and to work effectively with a wide variety of constituencies, including students, faculty, staff, alumni, state agencies, government officials, and other clients.
Self-motivated, self-directed, with the ability to work both independently and as a team member
Ability to maintain the highest levels of professionalism and office decorum and to maintain confidentiality of student records
Exemplary organizational skills, and attention to detail, accuracy, and accountability
Ability to establish priorities and to meet strict and often competing deadlines
A positive attitude and a willingness to devote the time and attention necessary to do the job right
Willingness and availability to work extended hours - including some weekend time - during peak periods - orientation, registration, exams, graduation clearance, and commencement)
Working knowledge and experienced use of Banner, Cognos, Microsoft Access, and other Microsoft suite of products, G Suite (Google Cloud), database creation and management, and production of ad-hoc programs
Technical knowledge and experience in systems used by higher education Institutions
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR07558
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.