The Administrative Director’s responsibilities constitute a significant and multi-faceted workload, which and requires a high level of initiative, organizational skill, diplomacy and strategic thinking. The AD will:
Oversee day to day operations in the department
Serve as a liaison between the VBS Chair and faculty, staff, students and operational units. In addition, serve as the representative of the Chair on specifically assigned projects.
Gather pertinent information and make recommendations in the areas of department business systems, space utilization, capital equipment and operational methods. Ensure the Chair has relevant information in preparation for meetings. Prepare VBS quarterly reports to the collegiate Dean and the annual department report to the faculty and staff.
Supervise recruiting, hiring and onboarding of VBS administrative staff. Oversee work assignments and personnel reviews as well as set effective performance standards and accountability metrics, and support career development of VBS administrative staff. Regularly confer with staff on their responsibilities and expectations, and monitor workflows within the department office to maintain a high level of customer service.
Work closely with VBS and collegiate leadership, administration, faculty, staff and other personnel to manage and maintain safe and effective infrastructure in support of research and teaching activities.
Serve as the first point of contact for supervisors and staff requesting information and support on human resource (HR) policies, procedures and practices concerning employee and labor relations that govern each employee group.
Work with faculty and staff on hiring requests and provide assistance in recruiting, hiring, and promoting employees. Coordinate the on-boarding process for new faculty and staff. Partner with collegiate and central HR offices on resolving employee relations issues.
Proactively manage annual processes such as faculty nominations for awards, promotion and tenure, annual faculty performance review and merit assignment, probationary faculty review, committee assignments and other key initiatives such as professional development and organizational diversity and inclusion.
Pre-award Support Activities - 25%
Maintain a sophisticated working knowledge of research administrative policies and serve as an effective VBS liaison with Sponsored Projects Administration (SPA).
Serve as the departmental contact with the collegiate Office of Research for pre-award policies, procedures and practices. Actively participate in the Pre-award Working group to develop best practices and support backup capacity for processing grant applications.
Serve as first point of contact for faculty and staff concerning pre-award policies, procedures and practices.
Manage Intent to Submit and proposal routing processes in support of faculty and staff grant submissions. Ensure that application materials are complete within collegiate guidelines prior to submission to the SPA.
Miscellaneous Activities– 5%
Attend and actively participate in collegiate administrator meetings
Oversee the coordination of all departmental events and attend the events as necessary.
Plan, prioritize, and lead special projects as assigned.
Develop new and improve existing departmental processes, best practices, and policies.
All required qualificatons must be documented on application materials.
Bachelor’s degree plus four (4) years of professional-level managerial/supervisory experience or a combination of related education and relevant experience totaling eight (8) years. Demonstrated evidence of grant proposal experience, excellence in writing reports, correspondence, policy and planning documents. Demonstrated ability to address complex problems collaboratively. Demonstrated ability to work independently, proactively and innovatively. Strong interpersonal and communication skills. Reliable and self-motivated. Strong leadership qualities. Exceptional organizational and problem-solving skills
Formal education/training in organizational effectiveness, including managing performance expectations and remediation, conflict resolution and respectful workplace culture. Evidence for the timely and effective management of multiple workflows. Administrative experience in human resources. Experience working in a research setting and understanding contemporary scientific writing. Experience with University of Minnesota policies and procedures.
Internal Number: 333150
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.