As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years.The School of Medicine has an outstanding opportunity for a Program Operations Specialist.The Program Operations Specialist- Foundations Project Manager-Term 2 for the School of Medicine will manage three basic science and clinical integrated blocks for the Foundations Phase of the Medical School Curriculum: Invaders and Defenders, Blood and Cancer and Energetics and Homestasis. The Foundations phase is 18 months in length and consists of a total of 7 integrated blocks and other integrated content which is delivered across the five WWAMI states (Washington, Wyoming, Alaska, Montana, Idaho) to over 270 students annually. The Foundations Manager- Term 2 will manage curriculum congruency, implementation, delivery, operational logistics and continuous quality improvement for three integrated basic science and clinical medicine blocks across the 5 WWAMI states. This position will be a representative of the Curriculum Unit in Academic Affairs, managing the day-to-day operational activities of the three Foundations blocks to ensure operational efficiency and curricular congruence. The Foundations Project Manager reports directly to the Assistant Director of Curriculum and takes direction from the Assistant and Associate Deans for Curriculum. The Foundations Project Manager works closely with the Academic Affairs deans, directors, managers, and staff, and School of Medicine faculty, staff and students within the five-state WWAMI region regarding medical student curriculum related programs and serves as a resource for questions from individuals within the University and the community. The Foundations Project Manager is expected to independently interpret and implement university, state and federal educational policies and procedures. This position will exercise independent judgment, solve problems, and develop innovative approaches to the management of a wide variety of curriculum initiatives. Major duties and responsibilities to include:Independently provide curriculum guidance and expertise to the six Regional Assistant Deans, eight foundation block leaders, instructors and administrators for Invaders and Defenders, Blood and Cancer and Energetics and Homestasis. Advise on implementing the foundations curriculum at their site and serve as a liaison between School of Medicine curriculum staff and deans, faculty and other leaders on issues of curriculum. Partner with Foundation Block Directors, instructors and regional administrators in developing, maintaining and implementing their curriculum. Utilize project management techniques, tools and software to track and monitor timetables, action items, deliverables and contingency plans.Chair weekly and monthly meetings with Foundation Block Directors, instructors and regional site administrators for Invaders and Defenders, Blood and Cancer and Energetics and Homestasis to include: develop agenda items, prioritize work packages, monitor and follow through on action items, and synthesize disparate sources of data and information to inform actions, decision making and approval pathways.Communicate action steps, priorities and stakeholder needs to Foundation Block Directors, instructors and staff. Communicate concerns regarding Foundations curriculum to School of Medicine leadership.Initiate continuous quality improvement and systematic review and evaluation of the three Foundations Blocks (Invaders and Defenders, Blood and Cancer and Energetics and Homestasis) and maintain the timeline for School of Medicine governance approval for the next iteration of the curriculum.Manage the monthly Foundations Phase strategic planning meetings with educators across the seven blocks, three longitudinal threads and socioeconomic and social determinants of health themes. This includes agenda setting, data collection and action item follow through.Partner with Foundations Block Directors and deans to research, develop and implement curricular innovation, including development and monitoring of outcomes and plans of action for improvement.Author policy and procedure documentation for the management and administration of the renewed curriculum.Develop Gantt charts and other project management tools to plan the curriculum renewal implementation and timeline to meet deadlines. Organize the work of all foundation block committees and retreats, including collecting and refining minutes and follow through on action items. Present to stakeholder groups on topics such as technology implementation, distance learning, and how to establish congruent educational activities across six campuses.Author and revise curriculum website and write and manage social media and other marketing communications. Develop written communication materials and collaborate with faculty to draft special communications, including newsletters on the Foundations Curriculum and distribute broadly to UW Medicine faculty, regional faculty, staff, and students.Initiate reports and participate in meetings with School of Medicine senior leadership to review the status of the Foundations Curriculum to assess effectiveness and alignment with School of Medicine curriculum initiatives; attend primary committee meetings and provide support as needed, such as, attending and scheduling highly sensitive committee meetings.Meet with members of the School of Medicine community to ensure transparency and problem solve issues regarding curriculum implementation. Support the activities of committee chairs, including the creation of surveys, interview comparable medical schools on best practices and conduct research on current national medical education pedagogy..MINIMUM REQUIREMENTSBachelor's degree with minimum 2 years administrative experience.Excellent project management skills, including working knowledge of project management methodologies. Working knowledge of and skill with Microsoft Office, including Word, Excel, and Powerpoint. Experience with web site development, software, implementation and maintenance. Excellent oral and written communication and organizational skills.Strong oral and written communication skills.Demonstrated experience working in large, highly structured environments..Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.DESIRED REQUIREMENTSMaster's degree or higher. Background in higher education, preferably medical education. CONDITIONS OF EMPLOYMENTThe position frequently requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.