Under supervision of the Chairperson, assist the chairperson with all matters relating to the Art and Design Education (ADE) department administration including: course scheduling, registration, reporting and state certification, faculty workload administration, department facilities and resources, budgets, and special projects as necessary.
Perform office administrative duties i.e., organize and prioritize daily workload; generate and edit correspondence; update computer and hard copy files; schedule and arrange meetings.
Serve as liaison to faculty, students and campus departments as well as to ADE programs.
Oversee and maintain department budgets, including budgets for grant-funded projects; prepare year-end budget reports for the department and various programs as requested.
Generate and process purchase orders, payment vouchers, purchase requisitions, payroll forms and related paperwork, as necessary.
Assist students in their academic programs and registration including participation in advisement of students during the registration process, as necessary.
Assist students with New York State Teacher Certification process and be a liaison between the state and Pratt Institute maintaining accurate records.
Hire, assign tasks and supervise work-study students and/or graduate assistants.
Assist Faculty with needs related to their classes.
Process paperwork for faculty hiring and faculty workload; monitor faculty workloads.
Coordinate the course evaluations process.
Maintain faculty records (i.e., resumes, syllabi and correspondence).
Oversee and maintain in clean and organized operational order of the department's facilities (i.e., offices, classrooms, equipment, and resources) as well as requests for supplies and equipment; order supplies and equipment as needed.
Coordinate course/room scheduling and updates.
Organize and maintain graduate applicant files and data base, process scholarship recommendations, handle admissions correspondence and potentially serve on the departmental graduate admissions committee in an administrative capacity, upon request.
Assist in preparing for accreditation reviews. Conduct yearly surveys for students, first year teachers and their supervisors, and alumni, as necessary. Maintain accurate records and file data required by accreditation agency.
Process documentation necessary for state certification. Maintain accurate department records required for teacher certification and New York State Education Department Annual Reports.
Lead - in consultation with the Chair- informational and promotional efforts, including website, catalogue, department brochures and newsletters as well as all social media. Schedule and offer direction to photographers, maintain student and alumni contact list and databases, as necessary.
Assist as needed with the logistics and installation of department exhibitions and events which includes catering events, assisting with the design and distribution of promotional materials through social media, print, and e-mail.
Update and maintain department admissions, curriculum, student, faculty and other administrative files on the Institute server in a timely manner. Submit administrative reports as required by Pratt's administrative offices.
Work with chairperson to develop and submit annual budget, submit budget reports, attend budgetary training sessions, order supplies, order and oversee equipment service and maintenance.
Education: BA, BFA or equivalent required.
Required: At least two years' administrative experience in an educational setting including work with budgets, or an equivalent combination of education and experience.
Preferred: Experience in an art, design and/or higher education environment. Demonstrated success in supervising interns and/or assistants.
Excellent interpersonal and written and verbal communication skills required.
Demonstrated ability to work independently and take initiative.
Must be extremely well organized and detail oriented.
Demonstrated ability to multi-task and work under pressure.
Above average computer skills including Microsoft Office and Adobe Creative Suite.
Demonstrated ability to set administrative priorities.
Able to liaise effectively with others to meet department goals.
Please submit your cover letter and resume. If you are selected for an interview, please be prepared to provide at least 5 References via our on-line reference tool system. At least 2 of your References must be, or have been, your direct managers.
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion or belief, national or ethnic origin, citizenship, marital or domestic partnership status, sexual orientation, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.
Internal Number: 113765410
About Pratt Institute
The mission of Pratt Institute is to educate artists and creative professionals to be responsible contributors to society. Pratt seeks to instill in all graduates aesthetic judgment, professional knowledge, collaborative skills, and technical expertise. With a firm grounding in the liberal arts and sciences, a Pratt education blends theory with creative application in preparing graduates to become leaders in their professions. Pratt enrolls a diverse group of highly talented and dedicated students, challenging them to achieve their full potential.