The University of Illinois Springfield has an immediate opening for a Director of Research Administration to oversee and manage the activities of the UIS Office of Research & Sponsored Programs and work closely with other administrative and academic units to maintain and enhance the research enterprise at UIS. The position is responsible for multiple research support functions and for the structure and organization of the unit, and reports to the Associate Vice Chancellor for Research & Institutional Effectiveness. Administrative responsibilities include the development of new policies, procedures, and systems for several facets of research administration, and require the ability to effectively research, analyze, and evaluate information from a wide-variety of sources and to exercise independent decision-making. This position operates with a high degree of autonomy and makes decisions that have an impact across all or most of the academic units on campus. The Director serves as the Authorized Organizational Representative for submitting grant proposals to external agencies. The position requires very strong communication skills and the ability to effectively communicate complex knowledge/information across a variety of research-related functional areas.
About Our Springfield Community
The University of Illinois Springfield (UIS) is a premier public university that provides students with a high-quality liberal arts education, exceptional public affairs opportunities, and outstanding professional preparation programs. UIS is one of three universities of the world-class University of Illinois system and has been ranked by US News & World Report as one of the top 10 regional public universities in the Midwest.
UIS celebrates its diversity with a campus comprised of students and faculty of various ages, backgrounds, and ethnicity. Faculty members are accomplished teacher-scholars, and UIS has a national reputation for innovation in teaching and excellence in online education. Located in the state capital, UIS has established a reputation for Leadership lived, based upon four core strengths: the educational richness of its teaching-focused academic experience; the abundant opportunities it provides for students to collaborate with faculty and gain practical experience through institutional partners; the right-sized supportive community it offers; and its tradition of educating public servants and leaders in private and public sectors. UIS is a community-engaged campus whose students contribute over 66,000 hours of community service each year.
The surrounding Springfield community offers a wonderful quality of life. A lively entertainment scene includes jazz, blues, community theatre, municipal opera, comedy, and live music, including downtown music festivals. Additional cultural and sporting attractions are conveniently located a few hours away in St. Louis, Chicago, and Indianapolis. With a population of about 117,000, Springfield offers great restaurants, shopping, and other city amenities while retaining the friendliness and affordability of small-town living (and without the heavy traffic). The area also has a wide variety of recreational opportunities, including biking and hiking trails, ice rinks, sports complexes, and several first-class golf courses. Lake Springfield offers fishing, boating, and other recreational water activities. Springfield is also home to a wildlife sanctuary, zoo, lakeside memorial gardens, botanical gardens, and one of the world’s largest carillons.
Springfield was home to Abraham Lincoln, our nation’s sixteenth president and one of its most famous political figures. A historical downtown area features the Abraham Lincoln Presidential Library & Museum, the Old State Capitol, the Lincoln historical district, historic reenactments and events, the Illinois State Museum, and a variety of specialty shops and restaurants which make Springfield the most prominent tourist destination in central Illinois.
Springfield is also home to the second Illinois Medical District (the first being in Chicago) and includes two major medical centers, Memorial Health Systems and HSHS St. John’s Health Systems, as well as the Southern Illinois University School of medicine. The medical community and state government are the two largest employers in Springfield.
Springfield offers daily Amtrak service to St. Louis and Chicago as well as to points beyond. A regional airport offers daily service to major hubs in Chicago and Dallas. City bus service is provided from the UIS campus to various locations around the city.
Supervises multiple components of the research administration infrastructure, including the campus' research review processes, the pre-award processes for external and intramural grants and contracts, and unfunded academic contracts for institutional affiliation, management of intellectual property, and management of conflicts of commitment and interest (COCI). Includes coordinating with multiple administrative and academic units across campus to effectively resolve issues within the scope of functions administered by the Office of Research and Sponsored Programs.
Consults with legal counsel and applies OBFS policies and procedures to negotiate terms and conditions for contracts related to external grant awards, affiliation agreements, international study agreements, internal grant awards with external partners, inter-institutional agreements with partner institutions to support research; including human subjects research, internship and experiential learning agreements, and assist with clinical experience agreements, and other agreements pertaining to activities within programs administered by Academic Affairs.
Develops, implements, and enforces policies and procedures, and establishes goals and objectives, for the UIS Office of Research & Sponsored Programs.
Analyzes and interprets data and writes and disseminates regular and specialized reports, for appropriate internal and external audiences, on research activities; academic and research-related grant and contract activities; institutional review board activities; and compliance.
Assists the AVCRIE with hiring, directing, supervising, and evaluating the activities of staff assigned to the Office of Research & Sponsored Programs, including defining responsibilities and assessing performance.
Designs, implements, maintains, analyzes, and evaluates policies and administrative systems (including electronic systems) involving research, intellectual property, and pre-award grants and contracts to ensure excellence in research administration at UIS.
Develops and implements procedures and programs to ensure appropriate understanding and application of internal and external guidelines, regulations, and procedures related to all aspects of research administration, including research ethics, export control, and technology transfer.
Coordinates and manages the activities of the Institutional Review Board for Protection of Human Subjects in Research, the Research Board, the Institutional Committee for the Care and Use of Animals, and the University Biosafety Committee to ensure the integrity of research-related operations for the campus. This includes researching policies and regulations, providing policy- and procedure-related guidance to the boards and committees, monitoring review and approval processes, and ensuring appropriate documentation of compliance with applicable internal, state, and federal requirements.
Serves as an advisor to faculty and staff in areas of designated responsibility, which include but are not limited to ethical guidelines for the responsible conduct of research and for managing conflicts of commitment and interest, and contractual arrangements.
Serves as chief advisor to the AVCRIE on all issues related to regulatory compliance within areas of designated responsibility.
Represents the Office of Research & Sponsored Programs, AVCRIE, and VCAA/Provost to internal and external constituencies on matters of research administration. This includes but is not limited to participating in state, regional, and/or national regulatory and professional conferences and programs on behalf of the campus.
Fulfills other duties as assigned by the AVCRIE.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.
UIS is an affirmative action/equal employment opportunity employer; persons with disabilities, veterans, women and minorities are encouraged to apply.
Environmental demands: Work is primarily performed in an office setting, with regular occasions of traveling to other offices on campus to gather information about projects. Position requires extensive computer use.
Required qualifications/minimum education and work experience:
Three years of research administration experience, contract negotiations and/or contract management functions;
Knowledge of federal regulations related to the responsible conduct of research in academic settings
Ability to identify, research, analyze, and solve problems independently;
Attentive to detail, organized and flexible in an environment of multiple projects and continually shifting deadlines;
Proficiency with Microsoft word processing, spreadsheet, and/or database software;
Ability to work collaboratively and effectively in a fast-paced administrative environment;
Proficiency with Microsoft word processing, spreadsheet, and database software;
Familiarity with budgeting in higher education;
Prior work experience in higher education administration;
Knowledge of pre-award grants and contracts administration within an academic environment
Application Process: To apply, navigate to the UIS Job Board posting, create or update your profile, complete the online application, and upload a letter of application addressing qualifications for the position, resume, unofficial transcript(s), and contact information (email and phone) for three professional references. Only those applicants who complete the online application and upload all required materials by the October 3 application deadline will be considered; incomplete applications will not be evaluated. To maintain the integrity and confidentiality of the search process, applicants are asked to upload their own materials. Review of applications will begin on October 4 and continue until the position is filled or the search is terminated.
About University of Illinois Springfield
UIS At a Glance
UIS celebrates its diversity with a campus comprised of students and faculty of various ages, backgrounds, and ethnicity.
•Colleges: Business and Management, Education and Human Services, Liberal Arts and Sciences, Public Affairs and Administration
•Research Funding: Approximately $7 million annually
•History: Established in 1969 as Sangamon State University by the Illinois General Assembly. On July 1, 1995, became a campus of the University of Illinois, thereafter known as the University of Illinois Springfield.
•Location: Southeast side of Springfield, Illinois, near Lake Springfield. Approximately 200 miles southwest of Chicago and 100 miles northeast of St. Louis.
•Campus: 746 acres