The Lamont-Doherty Earth Observatory (LDEO) located in Palisades, New York, seeks a talented Senior Project Coordinator to join its Contracts and Grants team. The successful candidate with be responsible for pre- and post-award sponsored projects administration. Responsible for budget and scientific proposal review within strict regulations and tight timetables. Coordinates work with both LDEO investigators, administrators, and the Office of Sponsored Projects Administration.
Prepares and reviews budgets in Excel. Coordinates the preparation and review of all scientific proposals for assigned divisions, in various different electronic systems, to be submitted to sponsoring agencies often within tight timeframes. Works closely with both LDEO scientist, administrative staff and with counterparts at the Office of Sponsored Projects Administration (SPA), Morningside.
Responsible for reporting compliance within assigned departments of award deliverables. Issues monthly notification to Principal Investigators and Division Administrators of upcoming due dates. Compiles and escalates monthly list of overdue deliverables. Maintains reporting spreadsheet for all active awards within assigned departments. Responsible for interpreting award conditions for the PI and DA as needed.
Review account setup against proposal and notice of grant award. Communicate with Division Administrators monthly on awards about to term with available funds.
Conduct funding opportunity searches for Lamont on specific areas of interest. Assist with daily interaction needed with SPA on suspense items and award setup. Interact with Division Administrators on agency restrictions, allowable cost, and audit related concerns. Other related duties as assigned.
Responsible for the daily update of the principal investigators current and pending statements. Updates internal spreadsheets. Serves as backup to other Project Coordinators, as needed. Checks the work of lower level staff in the unit for both progress and quality, as directed by the Manager. Provides high level guidance to colleagues within the Contracts and Grants unit and to the LDEO community when the Manager of Contracts and Grants is not available. Other related duties as assigned.
Receives detailed policies and direction from the Manager. Works independently within set guidelines on all key aspects of the job. Alerts supervisor on questionable content or variations from usual policy.
General responsibility for accuracy of all budgets contained in proposals and accurate reporting of all Government funding coming into the Observatory. Oversees accurate preparation and reconciliation of line items for budgets in the several millions of dollars per year in Government funding.
Bachelor's Degree or its equivalent required, plus 2-4 years of relevant work experience required.
Experience with complex budget preparation and proposal processing for government and industrial agencies preferred. Must have excellent computer and communications skills, and be highly skilled in Excel software. Must be able to work independently and communicate professionally with Government and University officials.
Prospective candidates my apply online.
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Internal Number: 503289
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