As an integral part of the Security Department, this position partners with the Office Administrator in the management of all the day-to-day security operations, including but not limited to, daily security functions, response to safety and/or emergency situations, security and safety related trainings and drills, and the implementation and administration of all emergency response and business continuity plans. Responsible for assisting in the management of all documentation related to security processes and policies. Required to provide a high level of customer service to Firm employees, provide accurate and detailed reports regarding often sensitive security related incidents and exhibit the ability to quickly lead urgent situations at a moment's notice. Primary liaison with building management regarding security. Also, assists the Technology Department with projects, including providing support at off-site events.
Manages the maintenance of key employee records, i.e. CPR/AED Certification List, Special Needs Employee List, Floor Warden List, Location Based Employee List.
Assists in the administration of annual fire drills and building power down.
Manages CCure card access system, including all new hire / departure requests, lost or stolen card requests, monthly audits and regular maintenance.
Manages maintenance and repairs of all security related systems, including CCTV, pre-action system, security badge systems and fire life safety systems at local office level; ensures proper compliance with all building and city ordinance.
Directs the planning and implementation of Crisis Management, Disaster Recovery and Business Continuity policies and procedures at the local level through strong relationships with the building security, Global Security and other department heads.
Manages records of all locks and key distributions and process requests for new keys/locks, as needed.
Oversee administrative security needs of the local office including, access requests, badge and key audits, emergency and first aid supplies, security related trainings and nightly rounds.
Manages relationships with service vendors and building security in addressing equipment maintenance issues as well as security related incidents and situations.
Responds to and works with internal team, building security and local police and fire departments during medical emergencies, potential civil disturbances and crisis situations. Must exhibit ability to lead these situations with clarity and the proper level of urgency.
Completes initial investigations regarding incidents, involving guests or employees, including preparing loss and incident reports with data to support formal investigations or other processes.
Keeps current with local security issues and latest practices. Advises and collaborates with Office Administrator on best practices and responses to emerging security events, trends, and specific situations.
Administers and manages special security related projects, such as building projects, equipment upgrades and facilities upgrades, and develops the related capital expenditure requests for approval.
Create, monitor and manage security department's local budget and expenses.
Partners with the Office Administrator to create safety and security related training curriculum and assists in the organization and execution of the classes, i.e. CPR/AED Training, Fire/Life/Safety Training, Floor Warden Training.
Coordination of certificates of insurance requirements, vendor contracts, and vendor confidentiality agreements. Responsible for obtaining necessary COI updates for company database and office of the building files. Weekly review of Contract Assistant database for expired documentation. Coordination with management team regarding updated COI's and contracts.
Partners with the Office Administrator in developing all key security and safety related manuals and assists in the management of said manuals, i.e. Emergency Response Guide, Emergency Safety Team Response Guide, Business Continuity Plan, Receptionist Security Guidelines and Office Security Survey.
Patrols and conducts inspections of the office space: identifies and corrects any security, safety and fire hazards.
Serve to escort departments dealing with cash, for the safe transport of Firm assets, and/or escort employees or guests when requested.
Prepares travel advisories, as requested.
Assists Technology Department with projects, including Project Impact events, equipment upgrades and annual Building power down.
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
Manages Firm resources responsibly.
Complies with and understands Firm operation, policies and procedures.
Performs other related duties, as assigned.
While performing duties, employee will frequently walk, stand, reach with both hands and arms, climb and descend stairs and lift heavy objects. Employee must be able to perform these duties in the event of a security or emergency situation and be able to take a leadership role in assisting others to perform these functions
Ability to write effective and concise safety reports
Complies with and understands Firm operations, policies and procedures
Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint) and Send Word Now, with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing.
Demonstrates close attention to detail
Excellent analytical, troubleshooting, organization, and planning skills
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Ability to use discretion and exercise independent and sound judgment
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
High School Diploma with a minimum of twelve (12) years of security, law enforcement or active military experience, of which at least two (2) years of experience are in a supervisory role, or
Bachelor's Degree or higher from an accredited institution of higher education with a minimum of ten (10) years of security, law enforcement or active military experience, of which at least two (2) years of experience are in a supervisory role, or
High School Diploma and Certified Protection Professional (CPP) certification, with a minimum of nine (9) years of security, law enforcement or active military experience, of which at least three (3) years of experience are in a responsible charge of a security function, or
Bachelor's Degree or higher from an accredited institution of higher education and Certified Protection Professional (CPP) certification, with a minimum of seven (7) years of security, law enforcement or active military experience, of which at least three (3) years are in a responsible charge of a security function
Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers.
About Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates
With 22 offices, approximately 1,700 attorneys and 50-plus practice areas, Skadden advises businesses, financial institutions and governmental entities around the world on their most complex, high-profile matters, providing the guidance they need to compete in today’s business environment.