The mission of University of Washington MEDICINE is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW MEDICINE owns or operates the following: Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center (UWMC), a network of UW MEDICINE Neighborhood Clinics that provide primary care, UW Physicians, UW School of MEDICINE, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW MEDICINE shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW MEDICINE, Fred Hutchinson Cancer Research, and Seattle Children'sRESPONSIBILITIES:The Inpatient Coding Supervisor provides supervisory direction to the Coding Staff for the Inpatient Team and act as an expert resource to Medical Center services in the areas of coding compliance, data quality and security, data retrieval, chart analysis, and utilization management,. The supervisor is responsible to hire, evaluate and take corrective action when warranted, monitor and assign tasks; coordinate orientations, facilitate training; monitor productivity and quality, service delivery and system functions; write procedures and actively participate in procedure and standards development. The Inpatient Coding Supervisor will oversee all functions of daily coding operations as needed to assure efficient workflow, and will be called upon to resolve issues as necessary. The Inpatient Coding Supervisor supervise Clinical Data Specialist Coders and other assigned staff; design and conduct on-the-job training; develop and implement policies, procedures, and coding procedure manuals; and coordinate activities of the department with other hospital services and outside agencies. Serve as an expert resource to other departments and services in the areas related to coding.1. Responsible for coordinating and administering professional development for all coders within the company/facility2. Provides opportunities for all coders to develop additional skills across multiple medical specialties3. Promotes cross training of coders throughout company/facility4. Ensures quality account services to patients by working with team members to execute process flow and achieve quality objectives5. Monitors daily coding volumes, high dollar accounts, productivity and turnaround times6. Supervises daily initial and concurrent coding to assure turnaround time goals are met providing a seamless workflow at the facility level7. Supervises final coding turnaround times to assure timely claims processing8. Provides second reviews and responses to queries from the coders on complex records9. Run daily, monthly and periodic reports on account volumes, productivity, turnaround times, and quality measures for management staff10. Participate in the interviewing, reference checks and hiring of new staff11. Monitor staff performance, perform evaluations and make recommendations regarding disciplinary action12. Plan and coordinate monthly team section meetings and education, track programs for staff, including coding verification, coding problem identification/review, and staff development13. Work with Coding Manager to establish coding compliance standards, procedures and policies14. With the HIM Manager and Department Director, establish a plan to ensure data quality, security and ongoing monitoring of data access15. Attend various planning meetings as needed16. Perform the work of Clinical Data Specialists17. Other duties as assigned.MINIMUM POSITION REQUIREMENTS:Certified as a Registered Health Information Technician (RHIT) AND four years of ICD and/or CPT coding or utilization management experience OR equivalent education/experience.POSITION COMPETENCIES:a. Models service excellence in daily practice.b. Responsible for own professional learning needs including attendance at relevant educational offerings, completion of annual evaluation and competencies.c. Establishes effective work priorities, methods and project flow for self. d. Meets deadlines, project goals and follow up on departmental/clinical/satisfaction issues in a timely manner.e. Displays resourcefulness and innovation in decision making and problem solving.f. Promotes an open, respectful, collegial, fun working environment.g. Resolves conflicts tactfully, flexibly and diplomatically.h. Demonstrates ability to compromise, cooperate, and negotiate appropriately.i. Demonstrates maturity, poise, responsiveness and judgment in day to day activities.j. Collaborates and promotes team building with all disciplines and departments.k. Respects and welcomes diversity in team members' backgrounds and contributions/l. Maintains a safe environment, identifies and reports all safety related issues to the proper departments. m. Uses HMC/UWMC policy and procedures, reference manuals and qualified resources for guidance.n. Responds appropriately to emergency situations and drills.COMMUNICATION:a. Is able to prepare written communication that is appropriate to the audience, professional, timely and clear.b. Communicates with all levels of staff in a clear, direct, respectful manner. Able to ask clarifying questions.c. Can make presentations to staff with appropriate presentation material and style.d. Ability to use influence to achieve positive results.e. Detailed understanding for the appropriate application of knowledge in training development and presentation.f. Ability to act as a liaison between parties within the organization or on the organization's behalf.g. Ability to understand, analyze and communicate government regulations.h. Develops and facilitates individualized orientation process for newly hired/promoted employees.i. Practices the UW Medicine Service Culture Guidelines for effective and respectful communication.PROBLEM SOLVING:a. Is able to synthesize operational data, literature and verbal input to assist with the development of policy and procedure.b. Recognizes information required to make a decision.c. Demonstrate the ability to work with staff differences to assure an amicable solution.d. Articulate appropriate guidance and recommends appropriate solutions to potential problem areas.e. Ability to recognize cultural barriers within the organization.HEALTH INFORMATION MANAGEMENT:a. Understands and applies the principles of health information management to the operations of Health Information Management..b. Appreciates the relationship of coding positions and the dynamics of their interactions.c. Appreciates customer-supplier relationships of Health Information Management. d. Promotes AHIMA Code of Ethics as it relates to confidentiality of health information and coding integrity.e. Manages relationships with clinicians, diverse coworkers and teams, financial staff, and administrative staff. f. Demonstrates sound moral and ethical conduct in all aspects of the position.g. Demonstrates knowledge of coding and related compliance requirements.h. Effectively plans, designs and implements strategies for coding, documentation and reimbursement.i. Knowledge and application of coding regulatory requirements for health care facilities.j. Collaborates in the development/revision of core and clinical competencies.k. Collaborates with HIM manager and leadership in the development and validation of unit specific competencies.l. Develops, evaluates, and updates tools and resource materials that are utilized in on-going staff development to assure readability, current standard practices, competency based criteria, etc.LEADERSHIP:a. Motivates subordinates and peers in a positive supportive way.b. Develops subordinates skills levels.c. Fosters and maintains diverse working relationships.d. Strong sense of organization.e. Works effectively under stress.f. Plans, implements and evaluates training programs for permanent, temporary, and contract staff utilizing a performance based development approach.g. Conducts specific training in Coding.h. Collaborates with department staff responsible for core and unit orientation processes.HIPAA PRIVACY AND SECURITY COMPETENCIES:Demonstrates knowledge and understanding of patient privacy rights. Maintains confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize the privacy of patients. Accesses and uses the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes.Demonstrates knowledge and understanding of, and maintains confidentiality of employee information and medical center strategic plans and initiatives, financial information or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize employee rights or organization's operations. Accesses and uses the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.SUPERVISION EXERCISED:Supervises Clinical Data Coding Specialists and Clinical Data Coding/ UM SpecialistsSUPERVISION RECEIVED:General guidance and coaching.REQUIREMENTS:High school diploma or equivalentANDCertified as a Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), Certified Coding Specialist (CCS), Certified Coding Specialist - Physician Based (CCS-P), Certified Professional Coder (CPC), Certified Inpatient Coder (CIC), Certified Outpatient Coder (COC), Certified Interventional Radiology Cardiovascular Coder (CIRCC), Radiology Certified Coder (RCC) or Radiation Oncology Certified Coder (ROCC).ANDFour years coding experience or equivalent education/experienceANDTwo years lead or supervisory experience.DESIREDCertified as a Registered Health Information Technician (RHIT) AND four years of ICD and/or CPT coding or utilization management experience OR equivalent education/experience.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.