UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center (HMC), Northwest Hospital & Medical Center (NWH), Valley Medical Center (VMC), UW Medical Center (UWMC), a network of UW Medicine Neighborhood Clinics (UWNC) that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's. UW Medicine Enterprise Records & Health Information (ERHI) has an outstanding opportunity for a part-time Administrative Assistant 2. Work schedule will be 50% FTE at 20-hours-per-week, Monday through Friday. Under the general supervision of the Operations Manager, the Administrative Assistant 2 will be responsible implementing the mission and goals of Enterprise Records and Health Information. This position is responsible for operational functions specific to ERHI using knowledge of records and information governance, as well as health information management to monitor, maintain and initiate revenue and expenditures, and assist staff in coordinating ERHI functions and activities.POSITION RESPONSIBILITIES:Performs day-to-day fiscal activities. This includes maintaining fiscal tracking spreadsheets for all ERHI budgets; receiving, processing and depositing revenue; processing, monitoring, and circulating purchases and reimbursements; reconciling pro-card transactions; allocating proper budgets and object codes; ensuring taxes are assigned to sales, assigning purchase orders; and utilizing UW and UW Medicine finance and accounting systems.Provides information and advice to staff regarding ERHI goals, policies and activities. Assists in developing online resources for staff and public regarding purpose and services of ERHI. This includes reviewing and updating inter/intranet content, ensuring accuracy and usefulness; developing reporting dashboards; and updating program metrics and statistics.Develops and maintains policies and procedures for fiscal and office operation activities including pro-card, travel, reimbursements, credentials, services, supplies and equipment, and office operations including HR files and staff handbook. Ensures standard formatting of policies and procedures, and maintains central library. Ensures that ERHI policies and procedures are updated. Organizes and maintains electronic and paper file systems. Maintains central library of policies, procedures, and guidelines. Utilizes Works with ERC administrative staff to ensure standardization throughout department. Performs special projects and other duties as assigned.Competitive Candidates will bring: Intermediate to advanced Microsoft Word and Excel skills. Basic Microsoft Access Skills and Microsoft Apps. Ability to effectively communicate, both orally and in written form, with people at all levels of the organization and outside the organization. Strong interpersonal skills, with the ability to communicate effectively and work collaboratively. Ability to meet deadlines and work under pressure in a high volume environment. Ability to maintain confidentiality. Excellent customer service skills.REQUIREMENTS:High school graduation or equivalent AND two years of experience with records and information managementDESIRED:Knowledge and experience using SharePoint.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.