The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: October 10, 2019
University Development and Alumni Relations (UDAR) strengthens Berkeley's excellence through engagement with alumni, parents, undergraduate and graduate students, and friends of the University, raising public awareness about Berkeley and increasing private philanthropy. UDAR provides overall direction for the campus' philanthropic advancement strategies and works to strengthen unit development in partnership with campus fundraisers. The Division handles a range of central activities and services encompassing communications, stewardship, prospect development, gift management, and more.
Greeting and assisting UDAR visitors and callers appropriately.
Providing logistical support for conference rooms (e.g., coordinating the schedule and use, ensuring refreshments, and supplies are in place before and removed after meetings).
Maintaining reception area with appropriate supplies and materials.
MAIL COORDINATION/DIRECTORY MAINTENANCE:
Managing incoming and outgoing mail processing (e.g., receive, record and deliver all mail, deliveries, pick-ups).
Maintaining the UDAR Employee Directory, office maps and email groups.
Providing general clerical support, maintain a record of daily processes handled by Reception.
Monitoring and ordering copier/office supplies.
Participating in occasional pre-production activities for workshop and other support for UDAR departments.
Coordinating/calendaring meetings, as requested.
Outstanding interpersonal skills, including a welcoming demeanor, and the ability to provide cheerful support and assistance.
Excellent written and oral communication, including the ability to compose cordial, flawless emails and announcements.
Ability to multi-task effectively and respond to the fluctuating demands of daily business.
Impeccable attention to detail in all work-related domains.
Excellent computer skills relevant to an office environment, adept at working with all standard office software (MS Office, Google).
Ability to understand written text, to analyze and sort incoming correspondence.
Familiarity with UC Berkeley-specific administrative tools and business processes.
Adept at using with MS Visio, Excel and PowerPoint.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.