We are seeking a highly-motivated individual with strong organizational, communication, and administrative skills to join our team. Specific responsibilities will include interpreting contract clauses, creating and negotiating subcontracts and consulting agreements, updating contracts databases, and ensuring compliance.
The successful candidate will work closely with internal and Government customers, coordinate the submission of various federal forms, and assist in preparing reports and providing updates on contract status.
Cradle-to-grave contract administration
Negotiate subcontract awards to ensure agreement aligns with the requirements of the prime contract
Perform real-time, accurate maintenance of the Charles River Analytics’ contract management system (SalesForce)
Perform contract administration functions for all contract types (e.g. CPFF, T&M, and FFP) including uploading and tracking of deliverables and preparing invoices
Interact daily with Program Managers, Finance and Proposal teams in executing and administering contracts for multiple complex DoD programs
Create necessary subcontracts and consultant agreements that are compliant with Government flow down clauses and internal company policies
Follow-up on accounts receivables and review/correct invoice errors
Identify contract changes and other issues and bring them to the attention of Manager
Participate in program reviews, proposal strategy meetings, post-award kick off meetings and contract set-up meetings
Provide any additional administrative support to the Director of Contracts
2-5 years’ experience in a customer service-oriented, deadline-driven, high activity environment
Cost principles knowledge
Candidate shall be a motivated, resourceful self-starter, with an ability to work independently
Proven ability to organize, prioritize, and perform multiple tasks with shifting deadlines and priorities. Candidates must be highly detail-oriented and organized.
Demonstrated experience in timely communication and responsiveness to internal and external customer requests
Proven verbal and written English communication skills, with perfect spelling and grammar. Advanced editing and proofreading skills. Must create professional and presentable work for interactions with both internal and external customers.
Exceptional interpersonal/customer service skills. Diplomacy and tact. Positive “can-do” attitude during times of pressure and stress.
Demonstrated business acumen and comfort in dealing with upper management
MS Office proficiency, especially Word and Excel, is required
Nice to Have:
Experience with Research and Development contracts
Cost principles knowledge, specifically experience with weighted guidelines
Experience working directly with external customers
Charles River Analytics offers competitive compensation plus bonus and profit-sharing, with an attractive benefits package including: 100% employer-paid medical and dental insurance, as well as vision, life and disability insurance, paid maternity/paternity leave, tuition reimbursement, monthly gym allowance, free parking, generous paid time off, and a casual environment. We are also accessible by public transportation.
About Charles River Analytics
Charles River Analytics conducts leading-edge AI, robotics, and human-machine interface R&D and leverages that R&D to create custom solutions for your organization.
At Charles River Analytics, we come to work every day because we want to develop technology for the hardest human-machine teaming problems that impact critical operations and decision-making. In 1983, we began focusing on research that leads to results, initially working for the US government. We became an employee-owned company in 2012, setting the stage for the next generation of innovation, service, and growth. Today, we have nearly 200 employees who work on R&D and commercial programs that make a difference for a “who’s who” of government and industry.
We have a stellar track record developing successful solutions for Government and commercial clients across a diverse collection of markets—defense, intelligence, medical technology, training, transportation, space, and cyber security. Our success is based on our expertise with advanced algorithms, machine learning, autonomous systems, advanced human-system interfaces, and agile software and hardware engineering. Focused research can make a positive difference, ...and that is our goal on each project we undertake. Our customer-centric focus guides us towards problems that matter, while our passion for science and engineering drives us to find impactful, actionable solutions.