The Heilbrunn Department of Population & Family Health, Mailman School of Public Health is a vibrant department of faculty from a variety of professional backgrounds (public health, law, sociology, psychology, medicine, social work, demography) whose work focuses on domestic and global issues related to sexual and reproductive health and rights, forced migration, child and adolescent health, environmental justice, human rights, and complex health systems. Faculty in this largely grant-funded department engage in a unique combination of research, teaching and service activities. Graduates of the Department pursue careers as research scientists, NGOleaders, and public health practitioners and evaluators who actively contribute to the scientific literature and assume important academic posts and public health leadership globally.
Under the direction of the Director of Strategic Initiatives, the Grants Manager is responsible for a broad range of pre- and post-award activities for a specific portfolio of sponsored projects at Heilbrunn Department of Population and Family Health, including government, foundation, gift and institutional funds. The Grants Manager will work closely with Principal Investigators (PIs) to ensure compliance with sponsor and University regulations and policies.
Work closely with PIs, staff and Sponsored Projects Administration (SPA) to manage the pre-award activities of a portfolio of sponsored projects:
Develop, review and submit grant proposals including budget creation, compliance review and other administrative aspects of the process.
Respond to sponsor requests for additional information about pending proposals, including National Institutes of Health (NIH) Just-In-Time requests.
Document proposal submission and track ongoing status.
Work closely with PIs and staff to manage the post-award activities of a portfolio sponsored projects:
Review new awards and communicate essential terms and requirements to PIs. Revise proposal budgets if necessary based on award notice. Provide project set-up documents to SPA to establish project account.
Manage project finances by reviewing and approving individual personnel and non-personnel charges for compliance and fund availability as well as by monitoring overall spending vs. budget. Anticipate the impact of expenses on overall project budget and notify the Director of any concerns. Prepare supporting financial summaries and other information needed for quarterly meetings with each research project. Investigate and resolve discrepancies with the Department.
Ensure personnel charges are applied to sponsored projects in a timely manner and are in accordance with actual or anticipated effort.
Confirm fund availability for grant-funded positions including during the annual reappointment process, as needed.
Assist with annual effort certification process and compliance with conflict of interest requirements and other compliance reporting mechanisms.
Develop, review and submit annual progress reports, budget revision, spending projections, personnel effort calculations and other administrative aspects of the process.
Coordinate with Sponsored Projects Finance (SPF) to submit all financial reports to sponsors on time and in compliance with award requirements.
Develop and maintain fiscal year budgets for projects.
Maintain electronic files for active awards.
Maintain current knowledge of University and sponsor policies and procedures related to sponsored project management.
Perform other related duties as assigned.
Manage the pre-award activities of sponsored projects--45%
Manage the post-award activities of sponsored projects-45%
Maintain current knowledge of University and sponsor policies and procedures--5%
Other related duties-5%
Bachelor's degree and four years of related work experience
Strong written and verbal communication skills
Excellent analytical and quantitative ability
Attention to detail
Ability to acquire and apply knowledge quickly
Ability to exercise sound judgment, prioritize workload and make informed, independent decisions
Skilled at building and maintaining relationships
Ability to exercise tact, discretion and judgement in sensitive and confidential matters
Ability to work well under pressure
Experience in grants management administration
Experience in a university, research or non-profit setting
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503706
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.