As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. With over 650 student-athletes competing throughout UW's 22 sports programs, the department of Intercollegiate Athletics is committed to a leading-edge student-athlete experience, and offering student-athletes the ability to compete for NCAA, IRA, and Pac-12 championships while working toward a degree from one of the world's leading public research universities. Washington Athletics has a fantastic opportunity open for a Fiscal Specialist 2. This position is part of our Business Office team and has the following responsibilities:Purchase Requisition & Payments (50%) -Review purchase requisitions for proper detail, budget allocation, object coding, authorization and compliance with state and University policy and procedures.Assist new vendors with supplier onboarding in the University procurement system (Ariba), monitor new vendor onboarding status, and assist in resolving vendor onboarding issues.Process purchase requisitions through Ariba.Work with UW Procurement for orders requiring RFI (Request for Information), RFQ (Request for Quote), & RFP (Request for Proposal).Log purchase orders into the BPO (Blanket Purchase Order) spreadsheet. Review invoices submitted in Ariba and verify the attached copy of the invoice matches the electronic invoice. Once invoices are reviewed, perform receipt of invoice against the purchase order in Ariba. Reject invoices as appropriate and follow up with vendor. Monitor and expedite delinquent payments and/or missing invoices. Review payment histories to verify accuracy and/or to correct any inaccuracies.Research and resolve unpaid purchase orders (BPO's) and/or other payments and expenditures.Answer vendor and staff queries regarding status of order and payments.Procurement Card (45%) -Review and approve ICA (Intercollegiate Athletics) staff procurement card applications.Review procurement card best practices and departmental and University procurement card policies and procedures with procurement card users.Verify that procurement card reconciliation has been done by cardholders and purchased approved by appropriate Supervisor and/or Administrator. Review card holder receipts for processing. Review procurement card purchases for compliance with University and departmental policy and procedures, budget allocation, object coding, and supporting documentation.Notify cardholders and department Chief Financial Officer of procurement card non-compliance on a monthly basis.Approve temporary procurement card increases at the department level.Monitor expiration dates of all procurement card users and monitor the procurement card renewal process.Review and reconcile expense transactions incurred for departmental freight services (UPS), Century Link, Dunbar Armored, and Xerox on the departmental procurement cards. Contact vendors for corrections to misapplied accounts and third party billing errors.Other (5%) -Provide new and on-going training to ICA staff regarding University and departmental procurement policies and procedures.Maintain departmental purchasing and payment policies and procedures documentation.Recommend process improvements as needed.Serve as the departmental DES procurement compliance coordinator.Participate in quarterly meetings with UW procurement to discuss best practices and process improvements.Supervise part-time assistant.Prepare ad-hoc procurement reports as needed.Set up and maintain efficient and organized fiscal records.Compliance with the rules and regulations of the University, the NCAA, the Pac-12 Conference, the State of Washington and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.REQUIREMENTS -Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience.ADDITIONAL REQUIREMENTS -Professional oral and written communication skillsStrong organizational and problem solving skillsHigh degree of accuracy and attention to detailProficiency with Microsoft Excel and WordDESIRED -Familiarity with UW procurement processes and using the Ariba module for purchase orders and payments.Familiarity with UW procurement card processes and using JPMorgan Chase system.Familiarity with MyFinancial Desktop.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.