Under limited supervision, the Administrative Assistant performs moderately complex to highly complex administrative duties using standard policies, procedures and guidelines. This position provides exclusive support for the 70+ employee Research Programming Group, which has staff in all RAND U.S. offices as well as several off-site locations.
May perform any or all of the following duties:
Schedules appointments, meetings, travel arrangements and itineraries including the coordination/planning of on-site and off-site meetings and conferences.
Manages the recruiting and interview process including arranging travel for candidates, coordinating on-site and tele-conference interviews, on-boards new staff, and organizing the first few days at RAND for our new hires.
Organizes the departmental review process, including sending emails to research staff and programmers, and requesting inputs from researchers and self-evaluations from programmers.
Assists in activities that maintain a sense of community within the department, including recognizing staff’s work anniversaries and birthdays, and coordinating departmental events such as brown bags, annual training, and other group events.
Performs a variety of administrative support duties including but not limited to: preparing letters, memos and reports; answering and relaying telephone calls or taking messages; resolving inquiries via telephone, email, correspondence, or in person; establishing and maintaining files and records; photocopying and faxing information; and coordinating visitors.
Assists staff in various activities such as coordinating information flow, preparing materials for distribution; handling and processing sensitive materials; and reviewing/proofreading and processing proposals, documents, reports, and files. Networks and maintains good relationships with staff in other support organizations to facilitate work flow.
Assists in the preparation and control of records, statistics, and reports regarding operations, timelines, etc.
Other duties as assigned.
Advanced knowledge in PC platforms including Microsoft office (e.g. Word, Excel, and Outlook).
Excellent verbal and written communication skills; ability to effectively communicate in person as well as with off-site researchers and staff.
Excellent organizational skills with the ability to multi-task with a high level of attention to detail.
Ability to work independently in a fast-paced environment as well as collaboratively in teams as needed.
Keen judgment and an ability to make and keep strong interpersonal connections.
Proficiency with electronic communication applications such as Jabber and Jive.
Ability to work in RAND’s TeamSpace environment and to edit Intranet pages a plus.
Good command of RAND’s travel and finance rules and regulations.
High School Diploma or GED required. AS/AA degree preferred.
At least 3 years relevant experience required. At least 6 years relevant experience preferred.
The ability to obtain and maintain a U.S. Government Security Clearance is preferred. U.S. citizenship is required to obtain a U.S Government Security Clearance.
RAND is an Equal Opportunity Employer–minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
Internal Number: 5796
About RAND Corporation
The RAND Corporation is a nonprofit institution that helps improve policy and decisionmaking through research and analysis. For over 60 years, decision makers in the public and private sectors have turned to RAND for objective analysis and effective solutions that address the issues that matter most, such as health, education, national security, international affairs, law and business, and the environment. Our research is commissioned by a global clientele that includes government agencies, foundations, and private-sector firms. Headquartered in Santa Monica, California, RAND has approximately 1,700 people from more than 50 countries working in offices in North America, Europe, and the Middle East, with research organized across ten units and annual revenues of more than $250 million.