Location: Wellesley Hills, MA Category: Part-Time Staff Posted On: Wed Oct 9 2019 Job Description:
The ideal candidate will join a vibrant and inclusive educational community and have a desire and ability to work with a diverse population. Seeking a highly organized and detail-oriented individual with excellent analytical, critical thinking and interpersonal skills to assist the Chief Information Officer in managing the daily logistical aspects of the department. This includes, but is not limited to, assisting with budget preparation, tracking of invoices, purchase orders and other budget related matters as assigned; coordinate calendars; maintain and report time and attendance for the office. Some other duties include preparation and creation of documents; create and maintain committee and project files; and assist with special projects as assigned.
Key Responsibilities and Duties
Ability to problem solve in a fast-paced work environment;
Performs clerical duties of complex and confidential nature, such as; composing and editing correspondence, reports, contracts, spreadsheets, and charts, etc.;
Assists and confers with MassBay faculty and staff to support effective operations for the Office;
Ability to multi-task and manage multiple assignments simultaneously;
Performs routine office related administrative duties such as order supplies, answer phone, schedule meetings, greet visitors and provide assistance or make referrals to appropriate staff;
Receives and distributes incoming mail;
Maintains confidentiality of client and organizational information;
Ability to work independently and collaboratively on assigned projects;
Actively participates as an effective member of the department team by completing assigned duties, accepting additional assignments or reassignments and seeking additional education or information regarding related skills;
Friendly, pleasant disposition with the ability to work well with others;
Performs other duties of lesser, equal or greater responsibility;
Other duties as deemed necessary.
This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Associate's Degree required from an accredited institution;
Proficient in the latest Microsoft applications: Word, Excel, PowerPoint, and Access;
Excellent communication skills both verbal and written;
Must have the ability to perform work accurately and thoroughly.
Bachelor's Degree preferred;
Experience working PeopleSoft Finance;
Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
Experience working in a diverse environment;
Demonstrated commitment to working with underserved students.
Education: Associate Degree required
Salary Range: $20 per hour, no more than18 hours a week
Classification: Part-Time Non-Benefit
Source of Funding: Local Trust
Deadline: October 24, 2019, or until filled.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's for Affirmative Action and/or Title IX Coordinator (Lisa MacDonald, Director of Equity Compliance, firstname.lastname@example.org or (781) 239-3147), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Hiring is contingent upon a successful CORI clearance.
MassBay Community College fosters educational excellence and student success, prepares students for local and global citizenship, anticipates and responds to the needs of surrounding communities, and contributes to evolving regional economic development.