The Administrative Assistant will provide general administrative support as well as pre and post award administrative support for government and private sector grant and contracts in the Divisions of Law, Ethics, and Psychiatry and Behavioral Health Services and Policy Research.
Grants and Contracts Pre and Post award Administration
Preparing budgets and budget justifications in preparation for grant application submissions. Compiling and formatting applications to meet sponsor specifications and deadlines. Working with grants management offices in the Department of Psychiatry to ensure review of all application materials and timely submission of all documents. Compiling and submitting to Grants and Contracts Office and Business Offices, all documents required to facilitate the execution of subcontracts and service agreements. Maintaining up-to-date biosketches and other support materials for investigators. Assisting Principal Investigators in the preparation of JIT requests, progress and final reports as per the sponsor's guidelines and deadlines. Monitoring project accounts to ensure expenditures are in accordance with sponsor and institutional guidelines and within budget.
Processing of Invoices, purchase orders/requisitions, and travel reimbursements.
Human Resources and Academic Affairs
Preparing job postings for new and replacement positions. Assisting in the hiring and termination process of employees. Working with the Division Administrator, HR, Academic Affairs and Immigration Affairs when requesting academic and professional appointments, credentialing, appointment renewals, and visa applications.
Attending meetings. Coordinating and scheduling conferences and symposia. Providing administrative support to team studying the prevalence of mental disorders.
Bachelor's degree or equivalent in education and experience, plus three years of related experience
Previous administrative and pre and post award grants management experience, preferably in a Higher Education or research setting.
Experience with InfoEd and eRA Commons
Experience with various institutional programs such as WebFTASK and ARC is desirable
Must successfully complete systems training requirements
Proficiency in Excel is required
Ability to multitask and prioritize
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503813
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.