The Cornell Cooperative Extension of Orange County Administrative Assistant provides direct support for SNAP-Ed Regional Program Director and Regional Coordinator regarding administrative and program efforts for the Hudson Valley Region Supplemental Nutrition Assistance Program (SNAP) Nutrition Education and Obesity Prevention (previously recognized as Eat Smart New York program). Scope of position will include providing support to other offices within Region (Dutchess, Rockland, Putnam, Westchester, Sullivan, Ulster, Greene, Colombia, and Orange Counties) as well as work directly with the Project Manager supporting statewide technical assistance efforts.
This position is part of the federal SNAP program and is grant-funded through the United States Department of Agriculture (USDA) and administered by the Federal Food and Nutrition Services (FNS).
High School Diploma and 2 years of experience as Administrative Assistant or equivalent combination of experience and education.
Strong word processing skills, including Word, Excel, Access, Power Point, Outlook;
Excellent organizational skills and attention to detail
Ability to work independently and meet deadlines
Ability to work as a team member
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability to communicate effectively through oral, written and visual channels using traditional methods as well as electronic technology.
Ability to effectively and efficiently solve problems.
Must demonstrate a high degree of accuracy, integrity, and the ability to handle confidential and sensitive information.
Bilingual in Spanish, speaking, reading, & writing.
Knowledge of health, nutrition, wellness, and obesity prevention.
Coordination/Operation - 95%
Provide technical word processing/spreadsheet/database expertise.
Initiate and compose correspondence requiring grant and project reporting, staff input, familiarity and discretion, acquiring the acceptable approvals and disbursing in a timely manner.
Assist with preparation of grants, project plans, financial claims and other stakeholder source documents/reports.
Assist with handling correspondence, contracts, repetitive/time-consuming tasks and cross-project duties such as data entry of participant records, preparing vouchers for finance department, correspondence between vendors, press releases, meeting sets ups, ordering supplies, etc.
Create and submit special reports and projects as assigned.
Retrieve data necessary for local and state reports.
Conduct meeting arrangements and tasks including space arrangements, logistics, minutes and follow-up actions, in concert with other administrative staff providing coverage of the variety of meetings and events of the SNAP-Ed program area.
Maintain and dispose of program records, as required by the CSREES and FNS divisions of the USDA, CCE retention policies and Cornell University.
Assist in preparation of program support material as requested by Supervisor.
Serve as data and administrative information source to staff.
Act as administrative liaison with agencies and offices, utilizing existing resources and/or established procedures.
Provide backup and support for SNAP-Ed Administrative Assistant/Bookkeeper, when requested.
Provide administrative support to all regional offices as well as work directly with the Project Manager supporting statewide technical assistance efforts.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Orange County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is a full time, 37.5 hours/week, non-exempt, benefits eligible position. Compensation paid at the rate of $16.04 per hour. Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension of Orange County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/
All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference. Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting. For instructions, visit:
All applications must be received on-line by October 23, 2019.Position closing dates may change based on Association needs.
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at 607-255-6120, or via email at: firstname.lastname@example.org.
For additional questions please contact Leah Cadwallader, Regional Human Resources Manager, e-mail LC267@cornell.edu or (845) 340-3990x314.
Association Admin Asst II
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Internal Number: WDR-00020932
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