Location: Binghamton, NY Category: Professional Posted On: Fri Oct 11 2019 Job Description:
Budget Title: Staff Assistant (SL-2)
Salary: Commensurate with experience
The Department of Pharmacy Practice in the School of Pharmacy and Pharmaceutical Sciences at Binghamton University is seeking an organized, responsible, high-energy individual who also has excellent multi-tasking and communication skills for the position of administrative assistant. The administrative assistant maintains the highest standards of student friendliness and support expected in the fulfillment of the mission of the school and the University. The successful candidate will need to be organized and detail-oriented as well as productive while handling multiple tasks and completing priorities. Outstanding verbal and written communication skills, as well as an ability to adapt to shifting priorities and tasks as assigned are also essential. This person will be supervised by the department chair and also provide support for departmental faculty.
Serve as liaison between Dean/Department Chairs/Faculty and other professional staff with respect to administrative matters and as first point of contact to the department; facilitate communications and operational processes relating to the department.
Primary support person for Department of Pharmacy Practice, including department chair and 15 faculty/ staff members at Binghamton University. Provides occasional backup support for the Office of Experiential Education as directed by the chair.
Budget manager for department involving purchasing items, processing payments/reimbursements, reconciling expenses while monitoring budget status.
Responsible for managing the candidate recruitment process by advertising positions, coordinating interviews at Binghamton University and clinical sites, creating itineraries, organizing travel arrangements and processing Human Resources and financial paperwork. Once hired, lead person of onboarding new team member.
Supervise a Federal work-study student who assists with basic administrative tasks.
Arrange travel related to department by registering faculty/staff for conference, booking flights and lodging and preparing and submitting paperwork to Business Office.
Oversee Memorandum of Understanding's status for faculty clinical placements and update when necessary with legal department.
Attend trainings, classes and workshops to increase knowledge and produce efficient and effective results.
Adept at calendar management, taking meeting minutes and designing reports to benefit the department.
Maintain confidentiality and work effectively as a team member.
Bachelor's degree required.
Minimum three years of administrative support experience.
Microsoft Office Suite proficiency, especially in Excel, Word, and PowerPoint.
Must be proficient with general office equipment.
Previous experience in a healthcare related school, pharmacy school, and/or experience in a higher education environment are preferred.
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at email@example.com
Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Internal Number: 116842
About Binghamton University
Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character — shaped by outstanding academics, facilities and community life — promotes extraordinary student success.
Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 17,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.