Under the direction of the Associate Dean of the Henry C. Lee College of Criminal Justice and Forensic Sciences, the ROTC Program Coordinator provides responsible administrative support as well as significant program support for the Department of Military Science and the Army Reserve Officer Training Corps (ROTC).
DUTIES AND RESPONSIBILITIES
Performs office management duties, including initiating and tracking facilities work orders, coordinating computer support and the transfer and retirement of University equipment; directs the workflow and supervises the necessary administrative paperwork; maintains records and complex paper and computerized filing system to support the department, including fiscal, personnel and student records. Processes and supervises student hires as applicable.
Responds to general inquiries about the department, admissions, scholarships, and bursar issues from prospective students and their families, high school guidance counselors, and others and refers as appropriate.
Serves as a resource to current students, including crosstown students, faculty, cadre members, and others regarding the program, procedures, and requirements as well as matters relating to administrative policies and procedures. Informs Army ROTC Program of any and all University policy changes
Coordinates program logistics, such as course scheduling in conjunction with the Registrar's Office, department staff, and affiliate Universities, arranging the early housing requirements for Cadets with the University, providing technical assistance and/or running reports as requested by military cadre, and coordinating Scholarship Board interview process and subsequent payment process, requesting extensions and requests for summer school attendance as required.
Provides administrative support for department staff. Examples include maintaining the Department Head's calendar, drafting and editing correspondence, printing course and student reports, receiving and distributing mail, maintaining department's supply closet, and preparing commissioning documents (DA1 Certificates).
Serves as the Program’s Fiscal Officer for the Department's University account, managing theDepartment's budget, as allocated from the University. Assists in the preparation of the ROTC
related budget account(s) and approves expenditures as delegated. Ensures timely and accurate financial reallocations. Provides financial reports as required.
Maintains and monitors student records, including monitoring student progress towards Army ROTC/USACC criteria and University matriculation requirements as well as maintain permission number database for department classes.
Plans and coordinates outreach programs and conferences, such as new student orientation, Career Day, Commissioning ceremony, guest speakers, student meetings, and ROTC program events in conjunction with the Recruiting Officer and Cadre. The Program Coordinator is often the primary point of contact and solely responsible for program activities that occur over the summer. All military cadre are often training at Fort Knox, KY each summer.
Writes and/or edits informational and promotional materials, including the department website,
for use in outreach activities, requiring an understanding of the Military Science Department
and Army ROTC. Examples also include working with admissions for program promotion and associated flyers/media files.
Acts for and represents the Department Head, to other University offices, the public or outside agencies on a wide range of administrative matters.
Is responsible for special projects, which may be short- term or on going and which require technical knowledge and understanding of Military Science and Army ROTC. Examples often include VIP visits from various General Officers or dignitaries that the ROTC Program hosts each year or at short notice.
12. Performs related duties as required by the Department Head or supervisor.
MINIMUM ACCEPTABLE QUALIFICATIONS
Bachelor's degree in subject matter related to program specialty.
Three to five years related experience, which demonstrates considerable knowledge of administrative methods and subject areas.
Demonstrated ability to independently provide significant program support.
Demonstrated ability to work independently and regularly exercise judgment regarding a wide variety of administrative matters.
Budgetary and accounting skills.
Basic marketing skills.
Experience event planning for large groups
Good interpersonal and organizational skills.
Good writing and communication skills.
10. Computer programming skills may be required if applicable to program area.
Internal Number: 19-72A
About University of New Haven
The University of New Haven is a private, top-tier comprehensive institution recognized as a national leader in experiential education.Founded in 1920 on the campus of Yale University in cooperation with Northeastern University, UNH moved to its current West Haven campus in 1960 and opened its Orange Campus in January, 2014. The University operates a satellite campus in Tuscany, Italy, and offers programs at several locations throughout Connecticut and in New Mexico. UNH provides its students with a unique combination of a solid liberal arts education and real-world, hands-on career and research opportunities.The University enrolls approximately 6,800 students, including nearly 1,800 graduate students and more than 5,000 undergraduates – the majority of whom reside in University housing. Through its College of Arts and Sciences, College of Business, Henry C. Lee College of Criminal Justice and Forensic Sciences, Lyme Academy College of Fine Arts, and Tagliatela College of Engineering, UNH offers over 80 undergraduate and graduate degree programs. UNH students have access to more than 500 study abroad programs worldwide and its student-athletes compete in 16 varsity sports in the NCAA Division II’s highly competitive Northeast-10 Conference.