Reporting to the Director of Budget and Finance and working closely with Principal Investigators (PIs) as well as their affiliates, the Assistant Director of Grants Administration and Compliance will manage all post-award activities for the Law School's sponsored project portfolio. The Assistant Director serves as the principal administrative resource to investigators, external funding agencies, Columbia's Sponsored Projects Finance (SPF) office, and acts as a primary liaison to Law School research centers for all post-award related inquiries. This position is primarily responsible for the financial management and labor accounting of all sponsored projects, including review and approval of fiscal expenditures, as well as analysis and monitoring of budget controls, effort reporting, in addition to ensuring institutional compliance with University policies and procedures, Uniform Guidance, and all federal, state and agency regulations governing sponsored and non-sponsored research.
This position insures the efficient management of grants and contracts throughout the Law School in compliance with internal and external policies and procedures. Specific responsibilities include:
Collaborate with PIs and research center staff on all aspects of grants administration, including communication of all post-award requirements and planning and forecasting research center grant funding needs;
Coordinate and analyze annual effort reporting compliance and ensure maintenance of all mandatory records;
Facilitate the preparation of budgets in support of grant applications;
Process all labor accounting entries pertaining to sponsored projects;
Ensure accurate and timely billing as well as the proper application of all cash receipts, in support of SPF;
Coordinate with PIs to assemble documentation for project set-up requests and budget modifications;
Partner with Law School Director of Corporate and Foundations Relations, PIs and Sponsored Projects Administration (SPA) to setup, analyze, renew and make payment on all subcontract agreements;
Manage quarterly financial reviews in conjunction with PI and affiliates and resolve any issues identified during the reviews;
Monitor sponsored project budget versus actuals, analyze budget trends, and make cost control recommendations as needed;
Validate and review financial reports for submission to sponsors and funding agencies;
Produce fiscal year-end reconciliations and project closeouts for SPF;
Provide quarterly status updates to the Chief Financial Officer and Executive Director for Human Resources regarding grant funded positions;
Serve as subject matter expert to the school and further institutional knowledge of research compliance and advise of emerging changes in grant administration, federal and otherwise;
Facilitate regular training sessions for new staff on grants management and reporting requirements.
Perform other duties as assigned.
Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience. Must be proficient in Excel. Working knowledge of University pre-and post-award grants administration, rules, regulations, policies, and procedures is required. Experience with University financial and payroll systems is also highly preferred.
Demonstrated superior customer service focus with the ability to interact and collaborate with multiple constituencies. Excellent analytical, organizational, interpersonal, oral and written communication skills. Ability to handle multiple projects under tight time deadlines and produce quality results with attention to detail. Ability to work as a member of a collaborative team while exercising independent judgment essential.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503960
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.