The purpose of this position is to receive and independently evaluate all sample submissions that come into the Veterinary Diagnostic Lab (VDL) to interpret and assign an inclusive list of diagnostic tests and procedures to be performed on the samples. Based on these interpretations, the incumbent will coordinate an appropriate course of sample distribution to the appropriate labs within the VDL to meet the list of testing requirements, as established by this position. The incumbent also independently performs multi-step laboratory procedures involved with complex diagnostic sample processing, to meet the testing requirements as determined by this position. These duties are performed under the general supervision of the laboratory section manager. This position is also responsible for preparing and processing shipments of diagnostic specimens, both nationally and internationally, by acquiring and maintaining Category A and B Infectious Substance and Dry Ice Shipping Certification, and adhering to complex shipping regulations.

Diagnostic Sample Processing (75%)

Diagnostic Sample Intake (30%)

• Facilitate the daily receipt of a high volume of diagnostic samples, while adhering to strict time constraints and deadlines
• Perform accurate handling, sorting, labeling, and processing of diagnostic samples based on submission analysis.
• Independently interpret submission forms, documents, data, and client history to determine an appropriate, case-specific course of action for the submission.
• Based on these interpretations, establish a complete list of tests and/or procedures to be performed on the samples.
• Independently inspect and evaluate incoming diagnostic samples to determine their viability, quality, and appropriateness for further diagnostic work-up.
• Based on these evaluations, assign a priority level status to the case and initiate status level communications to downstream personnel.
• Demonstrate solid problem solving skills when handling submissions that arrive with incomplete or limited information.
• Initiate advanced investigations on inadequate submissions by utilizing a working knowledge of client history, diagnostic trends, and testing expectations.  
• Create a unique case number for each diagnostic submission based on the findings of the submission interpretations listed above and the testing requirements as assigned. 
• Successfully navigate and utilize LIMS (Laboratory Information Systems) to create case numbers, track diagnostic samples, enter test requests and sample data, edit client and sample identification, and extract test results and reports. 

Diagnostic Sample Routing (10%)

• Organize diagnostic submissions into groups based on their specific test requests and priority level status.
• Coordinate the distribution of diagnostic samples to downstream labs in a predetermined order based on the testing requirements and priority levels assigned to each case.
• Compile the corresponding documents and test requests for each group and distribute appropriately.
• Demonstrate excellent time management skills by adhering to strict time constraints, to comply with the testing schedules of downstream sections, and prioritize sample distribution accordingly.
• Inform downstream sections of incoming submissions of high priority, off-schedule testing requests, or changes to in-progress testing.

Diagnostic Sample Processing (60%)

• Prepare and perform sample processing for diagnostic testing while adhering to strict BSL2 safety guidelines.
• Independently determine the appropriate sample preparations for molecular diagnostic testing based on the assigned test requests and sample types available, on a case by case basis.
• Prepare sample aliquots by performing centrifugation, calculating the necessary sample volume, and pipetting material into appropriate testing vessels, as determined by the test requirements.
• Assist downstream sections by performing advanced sample processing and preparation as needed, for a wide variety of sample types, based on the assigned testing requirements for each case.
• Maintain working knowledge on the operation and maintenance of basic laboratory equipment such as scales, lifts, centrifuges, shakers, pipettes, biosafety cabinets, incubators, and -80 freezers.

Diagnostic Sample Outsourcing (20%)

• Coordinate the shipment of biological samples for outsource testing, research collaborations, and case consultations.
• Attend bi-annual training and maintain certification in Category A and B Infectious Substance and Dry Ice Shipping.
• Assemble diagnostic samples and associated documents for outsourcing; including state, federal, and international permits and customs documents.
• Determine priority level of each shipment based on the purpose and contents of the shipment.
• Prepare shipments in compliance with state and federal shipping regulations.
• Manage shipping software and regulation updates for a large number of courier services.

Miscellaneous Duties (5%)

• Perform laboratory maintenance duties as assigned
• Assist administration staff with data entry as needed
• Oversee inventory of laboratory supplies and order fulfillments
• Fulfill supply orders from VDL clients
• Perform light receptionist duties as needed