Reporting to the Associate Dean for Enrollment Management and Student Affairs, the School of Nursing Associate Registrar of Records and Registration provides school leadership and oversight of the student registration process and all student records, including grades, rosters, verifications, transcripts, and diplomas, and supports leadership in short-term and long-term enrollment planning across the school.
This is the senior administrative official responsible for oversight, planning, and management of student registration, and is responsible for ensuring the integrity, confidentiality and interpretation of student records, enrollment data, and information systems for the School of Nursing. This position will work with and provide assistance to the university’s Shared Services initiative that will centralize certain registrar functions to provide better service and expertise to students.
Located in East Baltimore, the School of Nursing is celebrating 130 years of nursing education. The School of Nursing is one of the nine divisions that comprise the Johns Hopkins University.
Specific Duties & Responsibilities
In coordination with the Office of the University Registrar, the director performs the following:
Ensures accuracy and verifies SON transcript information
Ensures accuracy and verifies the school’s Course Catalog and Academic Calendar information
Monitors & observes processes and practices that actively safeguard student data (per the University’s FERPA policy)
Monitors & enforces policies around changes of student status, including the processing of Drop/Adds, course withdrawals, and other administrative actions
Monitors & enables Inter-divisional Registration for SON and works closely with other JHU schools to create a seamless process for students
Assists in and verifies enrollment-related reporting to appropriate institutional and state and federal regulatory agencies
Assists in and verifies University’s Veteran’s Administration certification activities
Coordinates course scheduling, classroom and final exam scheduling, and posting of grades
Assists in and verifies enrollment-related reporting to appropriate institutional and regulatory agencies that govern the discipline and profession within the division
In consultation with records and registration and IT professionals, provide leadership in executing registration and enrollment-related functions in the Hopkins Student Information System, and in using established best practices while promoting an innovative and strategic mindset
Manages the School of Nursing student registration process including clinical course registration
Provides functional leadership to propose and advance processes, systems and reportsthat support a sophisticated data-driven environment with accurate and robust information to make school and university enrollment and financial decisions
Monitors degree audits and graduation eligibility period based on progress-to-degree analyses and other student cohort data
Provides leadership and oversees all planning for School of Nursing diploma ceremonies, including all event logistics, program copy, and diploma preparation
Develops, prepares, analyzes, and distributes reports for the Dean, Associate Deans, faculty and staff on enrollment at the School of Nursing
Serves on a variety of committees, including the JHU Registrars’ Roundtable, SON Policy committee, curriculum committees and progressions committees
Serves as an active member of the Enrollment Management and Student Affairs senior staff, which includes the Director of Admissions, Director of Financial Aid, Director of Student Affairs, and Director of Career Services
Ensures a high standard of customer service in Records and Registration
Supervises two full-time staff members and work-study students
Propose, manage and oversee Records and Registration annual budget
Advises students as needed
Performs other duties as assigned
At least five (5) years of progressively responsible relevant experience in higher education administration and records management.
Experience working with faculty and academic administrators.
Advanced degree may substitute for required experience, to the extent permitted by the 18 graduate degree credits may substitute for one year of experience.
A graduate degree in Business, Higher Education administration or related field is preferred.
Experience in a supervisory capacity desired.
Special Knowledge, Skills, and Abilities
Familiarity with student record systems required.
Demonstrated analytical and problem solving skills
Demonstrated ability to manage change in a complex environment
Demonstrated ability to create a customer service culture within an organization
Ability to work independently, as well as collaboratively as part of a team
Strong oral, written and interpersonal skills required
Facility with technology and the ability to analyze data that support a sophisticated data
Classified Title: Associate Registrar Working Title: Director of Records & Registration Role/Level/Range: ACRP/04/ME Starting Salary Range: $60,945 - $83,865 / commensurate with experience Employee group: Full Time Schedule: Monday - Friday, 8:30a - 5:00p / 37.5 hours per week Exempt Status: Exempt Location: 06-MD:School of Nursing Department name: 10001252-Registrars Office Personnel area: School of Nursing
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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