JOB TITLE: Payroll and Accounts Payable Accountant
POSITION STATUS: 20 hours per week. Salaried, non-exempt, year-long position.
REPORTS TO: COO/CFO.
SALARY: Commensurate with experience
ABOUT FASPS: The French American School of Puget Sound (FASPS) is accredited by the French government and the Northwest Association of Independent Schools (NWAIS) and offers a rigorous bilingual program in French and English to students from preschool (starting at age 2) through eighth grade.
OUR MISSION: We challenge students to excel academically and thrive in French, American and international cultures.
OUR VISION: To inspire the next generation of global citizens to learn, understand, and act wisely in a multicultural world.
OUR CORE VALUES: The core values that guide our work and shape our students’ educational experience are Excellence, Integrity, Cultural Agility, and Community.
POSITION SUMMARY: We are looking for an additional member of the Business Office team who can bring a strong professional background to handle accounts payable and payroll responsibilities.
Review and enter invoices, including employee expense reimbursements.
Review and code A/P invoices for a weekly check run
Coordinate check signing based on signed authority and send out checks in timely manner
Reviews and verifies all purchase orders for coding, documentation, and sales tax postings.
Insure that Accounts Payable internal controls and GAAP are being followed.
Processes vendor setup, maintain vendor records,
Verify W-9's are on file and process 1099’s
Calculate USE tax for the State
Fields accounts payable inquiries, maintains accounts payable records, and performs role specific filing and copying.
Continuously improve payment processes
Prepare and transmit monthly payroll for approximately 90 employees
Process complex timesheets with multiple allocations and pay rates.
Research and resolve payroll and timesheet related issues.
Post and reconcile payroll transactions in the general ledger, including employee taxes and benefits.
Prepare payroll reports required by Federal, State and other agencies.
Compile payroll data such as garnishments, vacation time, insurance and 403(b) deductions.
Contact various supervisors for any missed times.
Compile internal management reports from payroll system software.
Completes ad hoc payroll related items such as, stop payments, check replacements, reimbursements, rush and termination checks.
Generates necessary payroll reports, handles routine payroll questions/issues, assists with maintaining employee payroll records and setup.
Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.)
Conduct appropriate reviews and reconciliations to ensure data integrity.
Assists with monthly closings and accounting requests.
Assist in annual audit and other regularly required audits.
Perform accounting and clerical functions to support Business Office
REQUIREMENTS / QUALIFICATIONS:
A minimum of 3 years of general accounting, accounts payable and payroll experience
Bachelor's degree in accounting or related field of study
Strong computer skills and thorough understanding of accounting and financial principles
Demonstrated proficiency in MS Office applications (Word, Excel, Outlook)
Detail-oriented and highly organized, with a high degree of personal integrity and mature judgment.
Demonstrated data management skills, including the ability to enter data accurately, produce reports, and create Excel spreadsheets.
Ability to work on multiple and concurrent tasks with constant interruptions in a busy office environment.
Excellent time management skills and the ability to prioritize multiple tasks in order to meet deadlines.
Ability to work independently with minimal supervision.
Ability to effectively communicate with all levels of management, staff, parents, and vendors
Respect the confidentiality of private information relating to all members of the school community.
Acceptance and respect for cultural diversity in all its forms, including ethnicity, sexual orientation, abilities, and religious backgrounds.
Experience with QuickBooks accounting system and ADP payroll
Requires excellent organizational, analytical, and problem-solving skills as well as excellent verbal and written communication skills.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:
Ability to lift up to 20 pounds.
Ability to work at a desk and computer for extended periods of time.
BENEFITS AND COMPENSATION: Competitive compensation commensurate with experience, paid vacation and personal days. As a part time position this position does not include other benefits.
SCHEDULE: Work hours are 20 hours per week, schedule to be determined in conjunction with the Business Office team.
APPLICATION: To apply please send a cover letter describing your interest in and qualifications for this position, a resume, and three professional references to Libby Molamphy, Executive Assistant and Registrar. Applications that do not include these three items may not be considered for the position. No phone calls please.