Pre-Award Manager - Office of Sponsored Programs-2014194
The Pre-Award Manager will lead and manage a group of research administration professionals to facilitate and enhance the administration of sponsored programs across CMU by providing guidance and supervision of all proposal submissions and award acceptance for extramural support in accordance with sponsor, federal, and state regulations, University and departmental policies and procedures. You will provide expert advice and assistance to faculty and staff related to the development, preparation, and submission of proposals to external funding agencies. You will also interface with sponsor representatives on interpreting rules, regulations and compliance issues and assist in the development of research administration guidelines. The Manager, Pre-Award will represent the university at a national level on matters of research policy and sponsored research administration.
Your core responsibilities will include:
Manage University Proposal Submission Process
o Manage, assign and direct the activities of the Research Administrators/Proposal staff and the proposal submission process for the university (including proposal development and review, proposal tracking, review of budgets and corresponding budget forms, including ensuring consistency with F&A rates, compliance with application/sponsor guidelines and internal university policies and procedures, certifications and representations o Offer guidance as needed during the submission process to staff, business managers and principal investigators
Management of Federal Grant Awards Process
o Review and negotiate as needed all incoming federal assistance awards terms and conditions details on behalf of the university
o Review monitor cost sharing requests for approvals and liaison as needed with departments and upper management to ensure compliance with regulations and policies and procedures
o Manage the cost and pricing phase for final awards to ensure all activities between the University and the government adhere as appropriate to applicable guidelines
o Identify discrepancies and notify the appropriate parties of necessary changes, additions or deletions regarding compliance and regulatory issues
o Manage the award processes to ensure resolution of any compliance, budgeting and other issues with PIs to ensure agreement with technical provisions
o Use signatory authority for representations and certifications and any other necessary applicable paperwork
o Advise stakeholders regarding agency or sponsor communication during the award process
o Manage the processes and procedures between Awards and Subcontracts with Subcontracts Administrator/Contracts Officers on all subcontracts as applicable
On-going Federal and Non-Federal Award Documents:
o Manage the processing of all modifications, supplements, no-cost extensions and any other changes to existing grants and contracts as needed.
You should demonstrate:
* Knowledge of principles, practices and procedures as they relate to sponsored programs, including federal, state and local regulations, FAR, CAAS, GAAP and the Uniform Guidance * Knowledge of standard terms and conditions as they apply to university funding (e.g. DoD, NSF, NIH); knowledge of compliance issues regarding humans, animals, conflict of interest, rDNA, export compliance, etc. * Knowledge of electronic submission processes and other ERA issues; knowledge of representation and certifications at the proposal and award stages. * Expert knowledge of federal circulars, uniform guidance and regulations relevant to sponsored research compliance. Knowledge and competency in electronic research administration, including electronic systems currently in use by federal and private agencies and the ability to use and train others in these systems. * Ability to effectively interpret, communicate, and apply laws, regulations and policies affecting sponsored research projects with sponsors and employees; coordinate multiple projects simultaneously; conduct complex financial analysis
Education : Bachelor's degree in business, finance, public administration or related field.
Experience : A combination of seven (7) years of experience in the following areas are required:
* Grants/research administration management experience in research or sponsored programs settings, business administration or other related field
* Experience with proposal budgets, including F&A costs for federal, non-federal and other proposals
* Experience in working in higher education/academic environment is preferred.
Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
Job Function: Administration / Management
Primary Location: United States-Pennsylvania-Pittsburgh
Time Type: Full Time
Organization: ASSOCIATE VICE PRESIDENT FOR RESEARCH & ACADEMIC ADMIN
Minimum Education Level: Bachelor's Degree or equivalent
Preferred Education Level: Master's Degree or equivalent
Internal Number: 2014194
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.