Amherst College invites applications for the Administrative Assistant position. The Administrative Assistant is a part time, ten hour per week, casual position without benefits. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst's students are Pell Grant recipients; 45 percent of our studentsidentify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.
The Administrative Assistant supports the operations of the Grants Office, which oversees Amherst College's fundraising from foundations, corporate philanthropies, and government agencies. The Assistant provides general administrative support to the office and assists with proofreading and maintenance of the Grants Office's website and social media presence. The Assistant takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.
Summary of Principal Duties and Responsibilities:
Data Entry and Information Management - Enter and maintain electronic records in the college-wide Colleague system, in GrantsLink, an internal proposal review system, and ARI, the Grants Office's Access database, primary staff responsible for Colleague entries of proposals and awards, maintain limited Grants Office paper files
General Administrative Support - Assist the Director with meeting scheduling and dissemination of proposals and reports, take notes at departmental meetings as requested, order supplies and maintain stores of paper and toner within the Grants Office, help to organize and maintain order in shared work spaces
Online Research and Dissemination - Find and post grant opportunities on Grants Office Facebook page, test and update links to funding opportunities on Grants Office website. Help to locate information about foundations, foundation staff and trustees and practices at peer institutions as requested. Track alumni outcomes for grantors as requested, help compile data for reports and assist Director and Associate Directors with report preparation
Proofreading - Proofread proposals, reports, and correspondence as requested to ensure they are free of errors
B.A. or equivalent combination of skills and experience.
At least two years of office experience, preferably in an educational setting.
Excellent written communication skills, including proofreading skills.
Superior attention to detail, accuracy, and coordination.
Strong organizational and time management skills including the ability to work effectively with multiple projects and deadlines.
Ability to take initiative, work independently, and collaboratively.
Commitment to working with a diverse and inclusive community.
Interestedcandidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled. ABOUT AMHERST COLLEGE Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!
Internal Number: 114643907
About Amherst College
Amherst College is a private liberal arts college located in Amherst, Massachusetts, United States. Amherst is an exclusively undergraduate four-year institution and enrolled 1,800 students in the fall of 2013.
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