Under the direction of the Director of Global Initiatives, the Assistant Director (AD) will assist with the implementation of the F-1 and J-1 processes, including issuing Forms I-20 and DS-2019, managing related data systems, and providing timely reports. The AD will serve as a Designated School Official (DSO) and an Alternate Responsible Officer (ARO).
Perform all duties of a Designated School Official (DSO) and Alternate Responsible Officer (ARO) for activities associated with oversees international student credentialing. Assist the Director with preparation, processing, and advising immigration and related documents including I-20 and DS-2019 forms, school transfers, extension of stays, practical and academic training, reinstatement, and change of status. Communicate with students, campus representatives, institutional partners and agents to resolve application issues.
Maintain a working knowledge on the latest immigration laws and federal regulations affecting international students and exchange visitors on the responsibilities and benefits of their status.
Ensure NJIT is compliant with government regulations with regard to SEVIS and the U.S. Department of State Exchange Visitor program. Check daily SEVIS alert reports and implement updates to SEVIS or student data management system as needed. Communicate any pertinent changes to students in a timely manner.
Audit, maintain, update and correct databases and confidential student records including Banner and SEVIS.
Assist students in regards to financial, housing, immigration, academic, insurance-related, cross-cultural, and personal adjustment matters.
Set-up regular communication with international students, faculty, staff and visitors to ensure compliance.
Assist in conducting orientation for new international students as needed. Coordinate and implement international events and assist in the planning and implementation of complex events.
Initiate and participate in the coordination of multicultural and social programming and activities for international population, including the creation of marketing materials, room management, assessment, and catering as needed.
As needed, process J-1 student visa requests and renewals, working closely with the Human Resources office to ensure both J-1 student and faculty visa policies are consistent and in compliance.
Prepare statistical reports, including the completion of government reports and surveys.
Create and publish informational materials including pre-arrival materials, procedural handouts, and online materials including the website and social media.
Actively conduct reviews on immigration compliance as changes in university and federal policies occur.
Run reports on deadlines, expiration, and other related topics in regards to the international population to ensure compliance.
As needed, supervise the student employees.
Manage webpage updates and online marketing of events and deadlines.
Assess through surveys the effectiveness of current programming efforts and use data to improve events.
Recommend, implement and manage outreach efforts through social media and alumni networks.
Customer focus/service orientation
Ability to pay close attention to detail, ensure compliance and engage in quality assurance
Excellent analytical and problem solving skills
Demonstrated flexibility and ability to prioritize work functions
Ability to relate to individuals from diverse ethnic and cultural backgrounds
Excellent verbal and written communication skills
Bachelor's degree in related areas required
Must be a U.S. citizen or lawful permanent resident to meet federal regulatory requirements for professional practices as a Designated School Office (DSO) and Alternate Responsible Office (ARO)
Minimum of 3 years experience working with international students in a higher education setting
Advance knowledge of immigration regulations and demonstrated working knowledge of the policies and guideline for SEVIS pertaining to international students in F-1 and J-1 status
Demonstrated ability to research, comprehend, analyze, and apply complex immigration regulations
Strong analytical and organizational skills with the ability to work well under pressure with confidential materials while also effectively handling multiple tasks
Strong internal initiative with ability to independently complete, review and report on work tasks
Knowledge of advising and counseling techniques
Availability to work evenings and weekends
Advance degree in the field of international studies and/or college/student counseling and advising
Previous experience with event planning
Fluency in two or more languages
Experience working with Ellucian Banner or other similar student information systems
Experience working with ISSM
About New Jersey Institute of Technology (NJIT)
New Jersey Institute of Technology is a public, R1 institution founded in 1881. Located in Newark, NJ, NJIT has a solid reputation as one of the nation's preeminent STEM-based educational and research institutions. NJIT is ranked 97 in the U.S. News & World Report Best College Rankings.
At the university's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.