Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week. This is a time-limited position of up to June 30, 2020.
Department Name/Job Location:
This position is in the Department of Sponsored Research. This position is for the Medical School Campus.
The Office of Sponsored Research Services provides mission-critical support and risk management to the University’s research enterprise. The Grant Analyst (GA) provides the Dean and University Institutional Official review and approval of research grant and contract documents for all University submissions to external funding agencies. The GA enforces compliance and provides expert advice and training to faculty and administrators related to internal University/School and external agency procedures and policies related to research administration.
PRIMARY DUTIES AND RESPONSIBILITIES:
Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements.
Interpret external agency guidelines to advise administrators and faculty.
Provide detail-oriented review and Institutional final approval of on-line proposal budgets, while providing expert guidance and enforcing compliance with University, School and external agency policies related to faculty eligibility and allowable costs. Review submissions for adherence to Federal regulations and agency requirements.� Ensures accurate and timely submission of all proposals.
Provide detail-oriented review of final hard copy/electronic applications including review of budget, compliance information and conformity with a myriad of complex external electronic proposal systems to ensure proposals meet agency requirements.
Ensure accuracy of data in Proposal Development System (PDS). Budgets, compliance and information must be precise to provide for accurate data for OSRS, Departments, School, University and external reporting.
Analyze awards received from external funding agencies for required actions, terms, accuracy of dollars, and active assurances (animals, humans, conflict of interest, etc.).
Interpret grant and contract terms & conditions to ensure acceptable per University policies (e.g. intellectual property, indemnification, jurisdiction).
Exercise sound judgment regarding financial information in order to accurately create and approve accounts in University Account Profile System (APS) for department expenditures (payroll, purchasing, etc.).
Review and prepare agency documents (correspondence, prior approval requests, human and animal studies approvals, etc.) for submission to funding agencies.
Reconcile monthly exception reports to maintain accuracy of profile data required for all financial reporting needs related to sponsored projects at the University and School levels.
Process project activation documents for preaward costs and no-cost extensions.
Maintain PDS award/decline data to coincide with profile data used for OSRS, Departments, School, University and external reporting.
Other Research Administration Activities:
Develop, reconcile and maintain award reports (i.e. quarterly Executive Faculty) and award spreadsheets for specialized grants (training grants, program projects, etc.).
Respond to funding agency requests and inquiries directed to the authorized institutional official and function as university liaison to government and agency representatives.
Provide expert advice and training to University research administrators and faculty on research administration processes and policies.
Data Maintenance:� a) Utilize Proposal Tracking System to manage upcoming proposal submissions and track submissions for department, School-level, University and external reporting, b) update and reconcile Proposal Development System submission data, c) analyze and submit department requests to Information Systems for pending proposal data for submissions.
Assist manager and director with special projects.
Perform other duties as assigned.
Bachelor’s degree plus one year experience in research administration or a related field (e.g. accounting, contracts), or an equivalent combination of education, training and experience.
Experience with sponsored research administration in a large university environment preferred.
Experience with accounting principles, federal and non-federal pre and post-award policies and university allowable cost principles.
Strong analytical and organizational skills.
Ability to exercise sound judgment, discretion, and tact.
Ability to function effectively under tight deadlines and high volume.
Ability to prioritize multiple tasks/requests/assignments and manage multiple priorities.
Working knowledge of standard accounting procedures.
Ability to utilize computerized systems – accounting, word processing, e-mail, internet, etc.
Ability to maintain a detail-oriented workload.
Effective communication skills (written and verbal).
Excellent customer service orientation.
Rapid proficiency of University proposal development and account profile systems.
Ability to interact professionally with staff of federal government, sponsoring organizations, and with faculty and administrative staff at the University.
The hiring range for this position is $44,987 - $57,369 annually.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.