Administrative Coordinator - Office of the Vice Provost for Research - (19001905)
The Office of the Vice Provost for Research (OVPR) is responsible for pre-award administration of grants and contracts; supporting investigators in developing proposals and funding strategies for their research and scholarship; protection, management, and licensing of the University's intellectual property; oversight of the use human subjects, animals, biological and chemical hazardous agents, select agents, blood borne pathogens, radioactive materials and lasers in research, teaching and training; environmental health and safety; implementation of the University's policies on conflict of interest in research and misconduct in research and scholarship; and working with other administrative offices to create an environment at the University that encourages and facilitates research. The OVPR assures that the services and resources provided by the units under its direction meet the needs of the research community and satisfies the requirements of laws and regulations that govern research and protecting the University's interests. This includes policy development, strategic planning, and oversight. The OVPR also works closely with the research leadership of the schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources to maintain a positive working relationship between the schools and with the hospital. Additionally, the OVPR maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.
Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the Office of the Vice Provost for Research (OVPR). S/he participates in the daily operation of the front office. S/he will handle complex and confidential situations and requests and serve in a highly visible capacity as a resource for the office with students, staff, faculty and other constituents. S/he will produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. S/he will coordinate the budget for discrete projects and events, including monitoring, tracking expenditures, troubleshooting problems and preparing reports. S/he will also gather data, conduct research and draft reports, summaries or material for presentation. S/he will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. S/he may also coordinate programs and/or projects for the office.
Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Primary Location: United States-Massachusetts-Boston
Job: Administrative Support
Organization: Office of the Vice Provost
Employee Status: Regular Schedule: Full-time
Job Posting: Oct 21, 2019, 3:37:10 PM
Internal Number: 19001905
About Tufts University
Tufts is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and providing students with a personal experience. Our unique combination of research and liberal arts attracts students, faculty and staff who thrive in our environment of curiosity, creativity and engagement.