*NOTE: Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula
Position Type/Expected Hours of Work: This is a full-time, Classified, CWA position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 pm. Occasional evening and weekend work may be required as job duties demand. Note: This position is in the “NE” category of employment (non-fixed work week). The compensatory time policy for NL employees applies to “NE” employees up to 40 hours per week. Beyond 40 hours, the overtime policy for fixed workweek employees applies (i.e., rate of time and one-half in payment or compensatory time).
The “New Jersey First Act,” , N.J.S.A. 52:14-7 (L. 2011, Chapter 70) effective September 1, 2011, contains new residency requirements for public officers and employees, unless exempted under the law. Current, new or prospective employees should be aware of the following:
Effective September 1, 2011, all employees of State and local government must reside in the State of New Jersey, unless exempted under the law. If you already work for State or local government as of September 1, 2011, and you do not live in New Jersey, you are not required to move to New Jersey. However, if you begin your office, position or employment on September 1, 2011 or later, you must reside in New Jersey. If you do not reside in New Jersey, you have one year after the date you take your office, position or employment to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your office, position or employment.
RAMAPO COLLEGE OF NEW JERSEY:
Mission: Ramapo College of New Jersey is New Jersey's Public Liberal Arts College, dedicated to providing students a strong foundation for a lifetime of achievement. The College is committed to academic excellence through interdisciplinary and experiential learning, and international and intercultural understanding. Ramapo College emphasizes teaching and individual attention to all students. We promote diversity, inclusiveness, sustainability, student engagement, and community involvement.
Established in 1969, Ramapo College offers bachelor's degrees in the arts, business, humanities, social sciences and the sciences, as well as in professional studies, which include business, elementary education, nursing and social work. The College also offers articulated programs, including dental, optometry, chiropractic and health professions, as well as visual arts therapy and law, with colleges and institutions in New Jersey and New York.
Undergraduate students may choose to concentrate their studies in one of five schools with more than 539 course offerings and more than 36 academic programs. Ramapo College boasts an average student/faculty ratio of 18:1 and an average class size of 23; affording students the opportunity to develop close ties to the College's exceptional faculty.
Under general supervision of the Berrie Center Director and the Art Galleries Director, provides administrative support and maintains accurate/organized unit records. Maintains budgets for Berrie Center, art galleries and rental accounts. Responsible for the generation and execution of all purchase orders for Berrie Center purchasing. Completes financial processing for the payment of bills for supplies, services and artist fees. Manages and schedules corps of volunteers for art gallery openings.
Responsible for the creation of purchase orders and contracts for check procurement for Berrie Center performances and art gallery shows. Forwards contracts to Vice President for signature and follows through with mailings to artist representatives and vendors.
Maintains charts of accounts for Berrie Center, including Arts and Lectures, Marketing, Berrie Center Ticket Sales, Art Galleries, Student Aides, and Rental Accounts. Makes deposits from ticket sales and grants revenues to Berrie Center Ticket Sales account. Reconciles credit card transactions and monitors deposits of card sale revenues to Berrie Ticket account. Generates monthly budget statements detailing revenue and expenses.
Recruits and schedules volunteers for gallery receptions and mailings. Creates excel spreadsheets with performances and assignments. Coordinates with Dining Services for food for the gallery receptions.
Provides support for hospitality needs of artists, including hotel reservations, ground transportation and meals.
Assists galleries director and art handler with locking and unlocking of campus galleries.
When arranged, acts as House Manager at Berrie Center events. Oversees ushers and communicates with technical director to ascertain when house should be opened and when intermission begins and ends.
Assists in the generation and maintenance of mailing lists for arts patrons. Works with volunteers and student aides to assign research.
Performs other duties as needed by Berrie Center Director and Art Galleries Director, including, but not limited to, assistance with marketing, artist relations, and art inventory.
Graduation from an accredited college with a Bachelor's degree.
NOTE: Applicants who do not possess the required education may substitute experience on a year for year basis.
Experience with online accounting/recording-keeping systems is preferred.
Knowledge of purchase requisition, purchase order and bookkeeping procedures is preferred.
Experience with coordinating events is preferred.
Strong computer and bookkeeping skills, including knowledge of Word, Excel, Access, PowerPoint and Banner accounting systems.
Ability to effectively communicate with staff, faculty, volunteers, outside artist representatives, and vendors.
Ability to acquire knowledge of and to comprehend purchasing regulations established by the State of New Jersey and other internal purchasing procedures and policies.
Ability to prepare correspondence to artist representatives, educators, volunteers and vendors.
Ability to coordinate and maintain essential purchasing files and records.
Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, values, strategic plan, degree and course offerings, community outreach programs, and numerous diversity-focused conferences, trainings, and programs. Ramapo's commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.
Internal Number: 114928066
About Ramapo College
"Ranked by U.S. News & World Report as sixth in the Best Regional Universities North category for public institutions, Ramapo College of New Jersey is sometimes mistaken for a private college. This is, in part, due to its unique interdisciplinary academic structure, its size of approximately 6,008 students and its pastoral setting in the foothills of the Ramapo Mountains on the New Jersey/New York border.Established in 1969, Ramapo College offers bachelor's degrees in the arts, business, humanities, social sciences and the sciences, as well as in professional studies, which include nursing and social work. In addition, Ramapo College offers courses leading to teacher certification at the elementary and secondary levels. The College also offers six graduate programs as well as articulated programs with the University of Medicine and Dentistry of New Jersey, New York Chiropractic College, New York University College of Dentistry, SUNY State College of Optometry and New York College of Podiatric Medicine."